GFLCVB-Informal Request for Proposals-IPW 2026 Consultant or Destination Management Company 2nd solicitation

The Greater Fort Lauderdale Convention & Visitors Bureau (GFLCVB/Visit Lauderdale) is issuing an Informal Request for Proposals for a fixed-price consultant or destination management company contract to provide consultation and destination management services for the IPW 2026 Event in Broward County, Florida. The selected vendor will lead a four-month engagement from March through June 2026 to manage the destination's presence at IPW 2026, the U.S. Travel Association's premier inbound travel trade show scheduled for May 17-21, 2026, with anticipated attendance of 6,000 international buyers, U.S. suppliers, and media representatives. Primary responsibilities include conceptualizing and executing the Opening Event, Closing Event, and Media Breakfast; managing partner activations and visibility; overseeing project management of internal Visit Lauderdale teams including volunteer coordination, transportation and logistics, hotel and convention center liaison, and welcome areas; and serving as the primary liaison with local stakeholders, tourism partners, and city officials. Qualified respondents must demonstrate a minimum of 10 years' experience managing city-wide events of similar scale and international travel trade shows, maintain a strong network of local Broward/South Florida vendors and hospitality partners, and provide a minimum of three verified references from past clients within the previous three years for comparable-sized events. Required submittals include a company profile and statement of qualifications with organizational chart, resumes of key personnel with specific project experience, case studies of similar large-scale events from the past five years, client references with contact information and event descriptions, and samples of partnership proposals and activation plans with evidence of deliverables fulfilled. The solicitation was posted on February 18, 2026, with a response due date of February 23, 2026; vendors must submit responses electronically through the BPRO (Bonfire platform) by the posted closing deadline, and questions regarding solicitation requirements must be submitted through the platform by the designated questions due date.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information are identified in the solicitation documents. The contract does not specify integration with existing technology or infrastructure requirements beyond standard compliance with Broward County procurement regulations and general conditions. Vendors must comply with all applicable federal, state, and local laws, including E-Verify requirements, Americans with Disabilities Act compliance, and Broward County ordinances covering the Cone of Silence, criminal history screening, and anti-human trafficking provisions. Insurance requirements are substantial and mandatory, including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability with combined bodily injury and property damage limits of $500,000, and Employers' Liability with each accident limits of $500,000, with Broward County named as an additional insured on all policies. The maximum contract value is $60,000.00 for all expenses and fees, with the contract period running from March through June 2026 as a fixed-price engagement with no renewal options specified.