NIGP 96276: Seating and Meeting Services, Public

NIGP 96276 Seating and Meeting Services, Public is an Item code purchasing comprehensive venue and hospitality support for large-scale staff and stakeholder conferences, multi-venue event production, and trade-show destination management services. State and local governments procuring under this code are securing full-service venue operators and event production firms to handle meeting facilities, breakout rooms, hotel accommodations, food and beverage, audio-visual support, staffing coordination, setup and breakdown, and logistics across single and multi-site events serving hundreds to thousands of attendees annually. Issuing bodies include state education agencies (Florida Virtual School), county convention bureaus (Greater Fort Lauderdale Convention & Visitors Bureau), municipal parks and recreation departments (City of Dallas), and universities (Georgia State University). The scope spans both single-event, fixed-term contracts and indefinite delivery/indefinite quantity agreements supporting ongoing operational needs.

Recent activity concentrates in Florida and Texas. Florida Virtual School issued an RFP due June 3, 2026 to secure a venue and full-service hospitality provider for its Annual Professional Learning Conference serving approximately 3,800 staff members annually across 2027–2031, with meetings and theater-style seating for up to 4,000 attendees, 45–60 breakout rooms, hotel accommodations, audio-visual support, and all-inclusive, not-to-exceed pricing; venue preference specified Orange, Osceola, and Seminole counties. The City of Dallas Park and Recreation Department issued a competitive sealed proposal RFP due May 15, 2026 for a three-year ID/IQ agreement with one optional two-year renewal for full-service, end-to-end event production services at Fair Park, requiring ten years of experience with multi-venue municipal event production, concurrent-event staffing and equipment capability, and a 30 percent Small Business Enterprise participation target under the City of Dallas's DRIVE Policy. The Greater Fort Lauderdale Convention & Visitors Bureau issued an informal RFP due February 23, 2026 with a maximum contract value of $60,000 for a destination management company to manage Broward County's presence and lead Opening, Closing, and Media Breakfast events at IPW 2026 in May 2026.