Gasoline and Diesel Fuel

The City of Gainesville's Regional Transit System (RTS) is soliciting competitive bids for the procurement of gasoline and diesel fuel through Invitation to Bid (ITB) #RTSX-270001-DS for a five-year contract term effective October 1, 2026, through September 30, 2031. The procurement covers the supply of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel to be delivered to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida, which contains three 20,000-gallon diesel tanks and one 12,000-gallon gasoline tank. Based on historical consumption data, RTS anticipates requiring approximately 1 million gallons of diesel fuel and 65,000 gallons of unleaded gasoline annually, though the City is not obligated to purchase any minimum quantity. All fuel must meet ASTM specifications and be delivered between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled. Qualified contractors must maintain appropriate licenses and insurance, carry public liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, maintain a fuel spill prevention plan, provide evidence of financial stability and supplier contracts, and furnish at least three business references from current or recent customers. Pricing will be determined by the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups (excluding $0.00 markups) for each fuel type and delivery terminal location across the five contract years, and all applicable federal, state, and local taxes will be added after the base price is established. The solicitation was released on April 3, 2026, with a question submission deadline of April 29, 2026, and a response submission deadline of May 15, 2026, at 3:00 p.m., with all responses to be submitted through the City's OpenGov procurement portal.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this procurement; however, the contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. The City's living wage ordinance applies if the contract effective date is on or before September 30, 2026, and contractors must satisfy E-Verify requirements and anti-human trafficking affidavits. Colonial Oil Industries has been identified as the incumbent fuel supplier for RTS, with multiple historical invoices provided as reference materials for potential bidders to understand historical fuel purchasing patterns and pricing, including diesel deliveries totaling approximately $120,474 and unleaded gasoline deliveries totaling approximately $54,941 based on the sample invoices included in the solicitation documents. Payment will be made by electronic fund transfer only in accordance with Florida's Local Government Prompt Payment Act with net forty-five-day payment terms. While the exact award value is not specified in the solicitation documents, the historical transaction data and anticipated annual consumption volumes of approximately 1 million gallons of diesel and 65,000 gallons of gasoline suggest a significant contract value over the five-year term, with the final award value dependent on OPIS pricing indices and the awarded contractor's markup structure.