colonial_oil_-_unleaded_-_inv._IN1639827_-_$2408.47.pdf

This is an invoice file related to a competitive bidding opportunity issued by the City of Gainesville's Regional Transit System (RTS) for the procurement of gasoline and diesel fuel. The solicitation, identified as ITB #RTSX-270001-DS, requests bids for supply and delivery of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida, over a five-year contract term from October 1, 2026, through September 30, 2031. Based on historical consumption data, RTS anticipates requiring approximately 1 million gallons of diesel fuel and 65,000 gallons of unleaded gasoline annually, though the City is not obligated to purchase minimum quantities. The solicitation was released on April 3, 2026, with a question submission deadline of April 29, 2026, and a bid response submission deadline of May 15, 2026, at 3:00 p.m., through the City's OpenGov procurement portal. All fuel must meet ASTM specifications and be delivered between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled.

Pricing will be determined using the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type and delivery terminal location across the five contract years, with all applicable federal, state, and local taxes added after the base price is established. Colonial Oil Industries is identified as the incumbent fuel supplier, with historical sample invoices provided to potential bidders showing diesel deliveries totaling approximately $120,474 and unleaded gasoline deliveries totaling approximately $54,941. Qualified contractors must maintain appropriate fuel supplier licenses and insurance, including public liability coverage of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, along with a fuel spill prevention plan, evidence of financial stability, and at least three current business references. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. Payment will be made by electronic fund transfer only with net forty-five-day payment terms in accordance with Florida's Local Government Prompt Payment Act. Contractors must also satisfy E-Verify requirements and anti-human trafficking affidavits, and the City's living wage ordinance applies to this contract.