colonial_oil_-_diesel_-_inv._IN-1737977_-_$28430.95.pdf

This invoice document represents a historical fuel delivery transaction for the City of Gainesville's Regional Transit System (RTS) from the incumbent supplier, Colonial Oil Industries. The document details a diesel fuel delivery invoice (IN-1737977) totaling $28,430.95, serving as a reference example for bidders to understand RTS's historical fuel purchasing patterns and consumption volumes. The solicitation seeks bids for a five-year contract term running from October 1, 2026, through September 30, 2031, covering the supply of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel. Based on historical consumption data provided through sample invoices including this transaction, RTS anticipates requiring approximately 1 million gallons of diesel fuel and 65,000 gallons of unleaded gasoline annually. The question submission deadline was April 29, 2026, with bid responses due May 15, 2026, at 3:00 p.m. through the City's OpenGov procurement portal. All fuel must be delivered to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida, between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled.

Pricing is determined by the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type across the five contract years, with all applicable federal, state, and local taxes added after the base price is established. Colonial Oil Industries is the identified incumbent supplier with multiple historical invoices provided as reference materials. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. Contractors must maintain appropriate licenses and insurance, including public liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, and satisfy E-Verify requirements and anti-human trafficking affidavits. Payment will be made by electronic fund transfer only in accordance with Florida's Local Government Prompt Payment Act with net forty-five-day payment terms. The City is not obligated to purchase any minimum quantity, and there are no specific set-aside designations or restrictions on the types of organizations that can respond.