colonial_oil_-_diesel_-_inv._IN-1738650_-_$28069.56.pdf

This is a fuel supply invoice from Colonial Oil Industries for the City of Gainesville's Regional Transit System (RTS) related to Invitation to Bid #RTSX-270001-DS for gasoline and diesel fuel procurement. The invoice documents a diesel fuel delivery totaling $28,069.56 (referenced as INV. IN-1738650) and represents historical purchasing data provided to prospective bidders to understand RTS's fuel consumption patterns. The solicitation seeks competitive bids for a five-year contract term running from October 1, 2026, through September 30, 2031, covering the supply of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel delivered to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida. Based on historical data, RTS anticipates annual consumption of approximately 1 million gallons of diesel and 65,000 gallons of unleaded gasoline, though the City is not obligated to purchase any minimum quantity. The solicitation was released on April 3, 2026, with a question submission deadline of April 29, 2026, and a bid response deadline of May 15, 2026, at 3:00 p.m.

Colonial Oil Industries has been identified as the incumbent fuel supplier, with multiple historical invoices provided as reference materials for potential bidders. Pricing will be determined by the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type and delivery terminal location across the five contract years, with all applicable federal, state, and local taxes added after the base price is established. All fuel must meet ASTM specifications, with delivery occurring between 8:00 a.m. and 4:00 p.m. within 24 hours of order or as scheduled. Qualified contractors must maintain appropriate licenses and insurance, including public liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, along with a fuel spill prevention plan and evidence of financial stability. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. Payment will be made by electronic fund transfer only in accordance with Florida's Local Government Prompt Payment Act with net forty-five-day payment terms.