colonial_oil_-_unleaded_-_inv._IN28431_-_$12071.80.pdf

This is a fuel supply invoice from Colonial Oil Industries documenting a delivery of unleaded gasoline to the City of Gainesville's Regional Transit System (RTS). The invoice, dated and referenced as Inventory IN28431, reflects a single unleaded gasoline delivery totaling 12,071.80 gallons at a combined cost of $12,071.80, representing historical purchasing data relevant to the RTS fuel procurement solicitation. This document serves as a reference example for potential bidders responding to Invitation to Bid (ITB) #RTSX-270001-DS, which seeks competitive bids for gasoline and diesel fuel supply under a five-year contract term running from October 1, 2026, through September 30, 2031. The solicitation requires delivery of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida, with anticipated annual consumption of approximately 65,000 gallons of unleaded gasoline and 1 million gallons of diesel fuel. Responses were due May 15, 2026, at 3:00 p.m. through the City's OpenGov procurement portal.

Colonial Oil Industries is identified as the incumbent fuel supplier, with this invoice and three additional sample invoices provided to prospective bidders to establish historical fuel purchasing patterns and pricing benchmarks. Pricing will be determined by OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups applied for each fuel type and delivery terminal location across the contract years, with all applicable federal, state, and local taxes added after base pricing is established. The contract is partially funded by the Federal Transit Administration, requiring compliance with applicable FTA terms, conditions, and civil rights requirements, and is subject to the City's living wage ordinance, E-Verify requirements, and anti-human trafficking affidavits. Qualified contractors must maintain $1,000,000 per occurrence public liability insurance and $500,000 per occurrence automobile liability insurance, along with appropriate licenses, a fuel spill prevention plan, evidence of financial stability, and at least three business references. Payment will be made by electronic fund transfer only with net forty-five-day terms in accordance with Florida's Local Government Prompt Payment Act.