colonial_oil_-_unleaded_-_inv._IN-1746379_-_$29167.98.pdf

This is an invoice document from Colonial Oil Industries for fuel delivery to the City of Gainesville's Regional Transit System (RTS). The invoice details a delivery of unleaded gasoline totaling $29,167.98 and serves as a reference example of historical fuel purchasing patterns for the competitive bidding process on ITB #RTSX-270001-DS. The procurement solicitation seeks competitive bids for the supply of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel for a five-year contract term effective October 1, 2026, through September 30, 2031. Fuel is to be delivered to a single on-site location at 34 SE 13th Road, Gainesville, Florida, with anticipated annual consumption of approximately 65,000 gallons of unleaded gasoline and 1 million gallons of diesel fuel. The question submission deadline was April 29, 2026, with bid responses due May 15, 2026, at 3:00 p.m. through the City's OpenGov procurement portal. All fuel must meet ASTM specifications and be delivered between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled.

Pricing will be determined by OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type and delivery terminal location across the five contract years, with all applicable federal, state, and local taxes added after base price establishment. Colonial Oil Industries is the incumbent fuel supplier, with historical invoices provided as reference materials showing diesel deliveries of approximately $120,474 and unleaded gasoline deliveries of approximately $54,941. Qualified contractors must maintain appropriate licenses and insurance, including public liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, along with fuel spill prevention plans and evidence of financial stability. Payment will be made by electronic fund transfer only with net forty-five-day payment terms in accordance with Florida's Local Government Prompt Payment Act. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. The City's living wage ordinance applies, and contractors must satisfy E-Verify requirements and anti-human trafficking affidavits.