colonial_oil_-_diesel_-_inv._IN-1747702_-_$33634.78.pdf

This is a historical invoice from Colonial Oil Industries documenting a diesel fuel delivery to the City of Gainesville's Regional Transit System (RTS) under Invoice IN-1747702, totaling $33,634.78. The invoice serves as a reference document for the RTS Invitation to Bid (ITB) #RTSX-270001-DS for gasoline and diesel fuel procurement. The procurement solicitation, released April 3, 2026, seeks competitive bids for a five-year contract term from October 1, 2026, through September 30, 2031, covering delivery of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel to a single on-site fueling location at 34 SE 13th Road, Gainesville, Florida. Based on historical consumption patterns, RTS anticipates requiring approximately 1 million gallons of diesel fuel and 65,000 gallons of unleaded gasoline annually. The question submission deadline was April 29, 2026, with bid responses due May 15, 2026, at 3:00 p.m., submitted through the City's OpenGov procurement portal. All fuel deliveries must occur between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled.

Pricing is determined by the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type and delivery terminal location across the five contract years, with all applicable federal, state, and local taxes added after base price establishment. Colonial Oil Industries is identified as the incumbent supplier, with the historical invoice provided as a reference document showing diesel delivery costs. Payment is made by electronic fund transfer only under Florida's Local Government Prompt Payment Act with net forty-five-day payment terms. Contractors must maintain $1,000,000 per occurrence public liability insurance and $500,000 per occurrence automobile liability insurance, provide fuel spill prevention plans, demonstrate financial stability, and furnish at least three business references. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements, and contractors must satisfy E-Verify requirements and anti-human trafficking affidavits.