colonial_oil_-_diesel_-_inv._IN-1747666_-_$30339.10.pdf

This is a historical invoice document from Colonial Oil Industries for diesel fuel delivered to the City of Gainesville's Regional Transit System (RTS) under the gasoline and diesel fuel procurement solicitation ITB #RTSX-270001-DS. The invoice, numbered IN-1747666, documents a diesel fuel delivery totaling $30,339.10 and serves as reference material for potential bidders to understand historical fuel purchasing patterns and pricing. The procurement solicitation covers a five-year contract term from October 1, 2026, through September 30, 2031, for the supply of 87 Octane Unleaded Gasoline and #2 Red Dyed Ultra-Low Sulfur Diesel fuel to be delivered to RTS's fueling facility at 34 SE 13th Road, Gainesville, Florida. Based on historical consumption data, RTS anticipates requiring approximately 1 million gallons of diesel fuel and 65,000 gallons of unleaded gasoline annually. The solicitation was released on April 3, 2026, with a question submission deadline of April 29, 2026, and a bid response submission deadline of May 15, 2026, at 3:00 p.m., to be submitted through the City's OpenGov procurement portal. Fuel must meet ASTM specifications and be delivered between 8:00 a.m. and 4:00 p.m., with delivery within 24 hours of order or as scheduled.

Pricing will be determined using the OPIS (Oil Price Information Service) Gross Contract Low price per gallon with PLUS or MINUS markups for each fuel type and delivery terminal location across the five contract years, with all applicable federal, state, and local taxes added after the base price is established. Colonial Oil Industries is identified as the incumbent fuel supplier, with multiple historical invoices provided as reference materials indicating diesel deliveries totaling approximately $120,474 and unleaded gasoline deliveries totaling approximately $54,941. Qualified contractors must maintain appropriate licenses and insurance, including public liability insurance of $1,000,000 per occurrence and automobile liability insurance of $500,000 per occurrence, provide evidence of financial stability, and furnish at least three business references. The contract is partially funded by the Federal Transit Administration, requiring compliance with all applicable FTA terms, conditions, and civil rights requirements. Payment will be made by electronic fund transfer only in accordance with Florida's Local Government Prompt Payment Act with net forty-five-day payment terms. The City is not obligated to purchase any minimum quantity under this contract.