Gallup Municipal Airport - Schedule I - Install AWOS III PT - NMDOT No. GUP-24-03

The City of Gallup, New Mexico, through the New Mexico Department of Transportation, is soliciting competitive bids via Invitation to Bid (ITB-2617) for the installation of a new FAA-certified Automated Weather Observing System (AWOS-III P/T) at Gallup Municipal Airport under NMDOT Project No. GUP-24-03. This procurement is a design-build installation contract requiring the successful contractor to provide all labor, materials, equipment, coordination, and incidental services necessary to fully install, integrate, test, and commission the AWOS system in accordance with contract documents and FAA specifications. Key deliverables include installation of a 30-foot tilt tower with foundation, multiple sensor pads (present weather and visibility, ceilometer, and lighting sensor), electrical infrastructure with underground conduit and cable runs, grounding systems with copper-clad ground rods and cables, and site preparation and restoration work. The contractor must also coordinate the decommissioning of the existing ASOS system upon successful commissioning of the new AWOS system. Required qualifications include licensure from the New Mexico Construction Industries Division, registration with the State Labor and Industrial Division for public works projects exceeding $60,000, proof of bonding capacity, and current liability insurance. The project must be completed within thirty (30) calendar days from the Notice to Proceed, with liquidated damages assessed at $1,900 per calendar day for delays. Questions must be submitted by March 23, 2026, at 5:00 PM, with bid proposals due electronically via the City's eProcurement Portal by March 31, 2026, at 2:00 PM. All bidders must submit a bid bond or certified check equal to five percent of the total bid amount with their proposals.

This procurement is subject to federal and state prevailing wage requirements under the Davis-Bacon Act, requiring contractors to pay all workers no less than the established prevailing wage rates as determined by the New Mexico Department of Workforce Solutions, Labor Relations Division. The contract includes a Disadvantaged Business Enterprise (DBE) participation goal of 4.05 percent, and the City requires compliance with Buy American Preference, Civil Rights Title VI Assurance, and all applicable federal and state regulations. Contractors must furnish separate Performance and Payment Bonds, each at one hundred percent of the contract amount, within fifteen days of award and maintain public liability insurance throughout project execution. No incumbent vendor or current AWOS system provider is identified in the procurement documents, though the contractor must coordinate closely with the AWOS manufacturer for proper siting, commissioning, and system validation. The City of Gallup reserves the right to reject any or all bids and award the contract to the lowest responsible bidder submitting a responsive bid. While specific contract award values are not stated in the bid documents, the project scope, 30-day completion schedule, liquidated damages of $1,900 per day, and bonding requirements suggest a project value in the range of several hundred thousand dollars to over one million dollars, consistent with FAA-certified airport infrastructure installations.