Fuel for Fleet Services

The City of Madison, Wisconsin is seeking a fuel supply contract for its Fleet Services through a competitive Request for Bids (RFB) #8677-0-2017-BP. The procurement aims to secure an annual fuel supply of approximately 630,000 gallons of diesel fuel and 336,000 gallons of unleaded gasoline across four delivery locations: First Street, West Badger Road, Olin Transfer Station, and Sycamore. Vendors must provide multiple fuel options including Biodiesel blends (B2, B5, B10, B20), #2 Ultralow Diesel, and 87 Octane unleaded gasoline (with and without 10% ethanol). Pricing will be based on the OPIS Rack Average with a set markup, and bidders must comply with ASTM standards and EPA regulations. The bid timeline was extended to December 14, 2017, at 9:00 a.m. CST, with an anticipated contract period from January 1, 2018, to December 31, 2018. Bidders must submit comprehensive documentation including signature affidavits, vendor profiles, cost proposals, references, and supplier lists, and must guarantee a 30-day fuel inventory with emergency delivery capabilities.

The solicitation does not explicitly mention set-aside designations or restrictions for specific enterprise types. Vendors must be capable of delivering fuel to underground and above-ground tanks, with the ability to provide winter additives and performance fuels. The successful bidder must maintain precise delivery schedules (7:30 a.m. to 2:00 p.m., excluding weekends and holidays) and be prepared for potential facility inspections. While specific budget ranges are not detailed, the annual fuel volume suggests a significant procurement value. The City reserves the right to award contracts to multiple vendors and split awards by fuel type. Vendors must specify additional charges for split loads, multiple drop-off points, and demurrage, and include all applicable taxes such as Wisconsin Excise Tax ($0.309/gallon), Petroleum Inspection Fee ($0.02/gallon), and LUST tax. The contract allows for potential renewals, though specific terms are to be determined.