8677 Addendum 2.pdf

PDF 64 KB Posted Oct 30, 2017

Attached to: Fuel for Fleet Services
Solicitation number: 8677-0-2017-BP
Issued by: Wisconsin

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Written by GovTribe AI · Nov 19, 2025

This is Addendum #2 to an RFB issued by the City of Madison, Wisconsin Finance Department Purchasing Services for Fleet Fuel Services (RFB #8677-0-2017-BP). The addendum extends the bid due date to Thursday, December 14, 2017 at 9:00 a.m. CST and introduces updated cost proposal forms (Form D Version #2) reflecting the new settlement date. The contract covers the supply of 630,000 gallons of diesel fuel (in five biodiesel blend options: B2, B5, B10, and B20) and 336,000 gallons of unleaded gasoline (87 octane available in two formulations: with no ethanol or with 10% ethanol). The contract period is anticipated to begin January 1, 2018 and end December 31, 2018. Bidders must acknowledge receipt of the addendum on RFP Form B and the Receipt Forms and Submittal Checklist. Vendors may submit either the original Form D: Cost Proposal, Form D: Cost Proposal Version #2, or both proposals.

Pricing is structured as all-inclusive, not-to-exceed, fixed fees covering all direct and indirect expenses. Diesel prices escalate and de-escalate according to the January 2018 New York Mercantile Exchange NEW YORK HARBOR ULSD (NYMEX:HO) contract, while gasoline prices track the January 2018 RBOB GASOLINE (NYMEX:RB) contract until award notification. The cost proposal requires bidders to submit base bid prices per gallon for each fuel type, along with applicable taxes including Wisconsin Excise Tax ($0.309/gallon), Petroleum Inspection Fee ($0.02/gallon), and LUST Tax (varying by fuel type from $0.00171 to $0.00214 per gallon), with Federal Excise Tax and sales tax marked as exempt. Additional costs must be specified for winter additive (for -20°F conditions), split delivery charges, multiple drop fees, and demurrage charges per hour after the first hour of wait time. The settlement price for NYMEX contracts is set at December 13, 2017.

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File	Type	Posted
8677-0-2017-BP Fleet Fuel Services.pdf	PDF	Oct 30, 2017
8677 Addendum 1.pdf	PDF	Oct 30, 2017
8677 Addendum 3.pdf	PDF	Oct 30, 2017

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Rev. 07/28/2016-8677 Addendum #2.doc

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: November 9, 2017

RE: ADDENDUM #2

8677-0-2017-BP

Fleet Fuel Services

Notice to All Bidders:

Please note the RFB will have a new due date of Thursday, December 14, 2017 at 9:00am CST.

Subsequently, if you are choosing to bid on Form D Version #2, please use the attached forms that have been updated to reflect a new settlement date.

Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Brian Pittelli City of Madison Purchasing Services

PH: (608) 267-4969

bpittelli@cityofmadison.com

Rev. 07/28/2016-8677-FormDv2_updated-CostProposal.doc

Form D: Cost Proposal Version #2

RFB #: 8677-0-2017-BP Fuel for Fleet Services

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

Not to Exceed – The actual fees shall not exceed the amount specified in fee proposal.

Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Gasoline prices for the fixed contract escalate and de-escalate with the January 2018 Contract on the New York Mercantile Exchange RBOB GASOLINE (NYMEX:RB) until such time of notification of award.

Diesel prices for the fixed contract escalate and de-escalate with the January 2018 Contract on the New York Mercantile Exchange NEW YORK HARBOR ULSD (NYMEX:HO) until such time of notification of award.

Please note that this part is not mandatory. Each vendor has the option of submitting:

1. Form D: Cost Proposal

2. Form D: Cost Proposal Version #2

3. Both 1 & 2

Option #1 – Biodiesel B2

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 630,000 gallons (15 futures) of Biodiesel B2. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid, Biodiesel B2, 630,000 gallons (15 futures)

$__ ____/Gal.

B State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00210/Gal.) $ 0.00210/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

G Total Invoice Amount (=A+B+C+D)

$ __________/Gal.

Section B – Additional Costs

Line Description Amount

Winter Additive (for –20°F)

= G

Split Delivery

$__________/Per Split Load

Multiple Drop

Additional Drop

Demurrage

Hour after 1 hour of wait time

Section C – Closing Price

NYMEX - Diesel Line Description Amount

Biodiesel B2 (January 2018 contract -

NEW YORK HARBOR ULSD

(NYMEX:HO) at settlement 12/13/17)

Option #2 – Biodiesel B5

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 630,000 gallons (15 futures) of Biodiesel B5. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid, Biodiesel B5, 630,000

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00204/Gal.) $ 0.00204/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

Line Description Amount

Biodiesel B5 (January 2018 contract -

NEW YORK HARBOR ULSD

Option #3 – Biodiesel B10

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 630,000 gallons (15 futures) of Biodiesel B10. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid, Biodiesel B10, 630,000

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00193/Gal.) $ 0.00193/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

Line Description Amount

Biodiesel B10 (January 2018 contract

- NEW YORK HARBOR ULSD

Option #4 – Biodiesel B20

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 630,000 gallons (15 futures) of Biodiesel B20. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid, Biodiesel B20, 630,000

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00171/Gal.) $ 0.00171/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

Line Description Amount

Biodiesel B20 (January 2018 contract

- NEW YORK HARBOR ULSD

Option #5 – #2 Ultralow Diesel

The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid, #2 Ultralow Diesel, 630,000

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00214/Gal.) $ 0.00214/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

$ ___________/Gal.

Line Description Amount

#2 Ultralow Diesel (January 2018 contract - NEW YORK HARBOR ULSD (NYMEX:HO) at settlement 12/13/17)

Option #6 – 87 Octane Gasoline

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 336,000 gallons (8 futures) unleaded gasoline, octane 87. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid Unleaded Gasoline, 87 Octane, no ethanol, 350,000 gallons

$____ ___/Gal.

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00214/Gal.) $ 0.00214/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

$ ___________/Gal.

NYMEX - Gasoline Line Description Amount

Unleaded Gasoline 87 Octane (January 2018 contract - RBOB GASOLINE (NYMEX:RB), at settlement 12/13/17)

Option #7 – 87 Octane with 10% Ethanol Gasoline

A fixed price contract resulting from this bid will be effective until the successful bidder has delivered the total number of gallons specified in the bid to the City: 336,000 gallons (8 futures) unleaded gasoline, octane 87 with 10% Ethanol. The contract period is anticipated to begin January 1, 2018 and is estimated to end December 31, 2018.

Section A – Base Costs

Line Description Amount

A Base Bid Unleaded Gasoline, 87 Octane, 10% ethanol, 350,000 gallons

$__________/Gal.

State of Wisconsin Excise Tax ($0.309/Gal.)

$ 0.309/Gal.

C State of Wisconsin Petroleum Inspection Fee ($0.02/Gal.)

$ 0.020/Gal.

D LUST Tax ($0.00193/Gal.) $ 0.00193/Gal.

E Federal Excise Tax ($0.184/Gal.) $ EXEMPT /Gal.

F Sales Tax = 5.5% $ EXEMPT /Gal.

H Total Invoice Amount (=A+B+C+D)

Split Delivery Charge

NYMEX - Gasoline Line Description Amount

Unleaded Gasoline 87 Octane with 10% ethanol (January 2018 contract - RBOB GASOLINE (NYMEX:RB), at settlement 12/13/17)

COMPANY NAME

8677 Addendum #2

8677-FormDv2_updated-CostProposal

File details come from the government source that posted it. Updated Nov 19, 2025.