Fleet Card Products and Services

The Washington Department of Fish and Wildlife (WDFW) is soliciting bids through Request for Proposals (RFP) No. 26-00009 for a comprehensive fleet card products and services contract spanning five years from August 1, 2026 through July 31, 2031, with an optional five-year extension for a maximum ten-year term. The procurement seeks a single fleet card solution enabling purchases of gasoline, diesel, biodiesel, marine fuel, aviation fuel, propane, vehicle maintenance services, roadside assistance, and electric vehicle charging stations across Washington State, Oregon, and Idaho at major, independent, and rural merchant locations. Qualified bidders must demonstrate Washington State business licensing, Payment Card Industry (PCI) Data Security Standard compliance, 24/7 customer service support, federal fuel tax exemption capability, card delivery within three to five business days, and acceptance across six geographic WDFW regions with particular emphasis on coverage at rural and underserved locations. The evaluation criteria allocate 113 total possible points, comprising 58.5 non-cost points for customer service (10 points), card acceptance (15 points), implementation and transition planning (8 points), training (8 points), and other technical requirements, plus 34 cost-based points distributed among rebate incentive (9.5 points), prompt payment discount incentive (9.5 points), implementation costs (5 points), training delivery (5 points), and per-card pricing (5 points), with an additional 2.5 points for references and 15 points for demonstrations if conducted, along with a three percent Workers' Rights Certification preference. Critical deadlines include a pre-bid conference on June 5, 2026 at 11:00 AM via Microsoft Teams, bidder questions due June 10, 2026 with answers posted June 16, 2026, proposal submission deadline of June 30, 2026 by 2:00 PM Olympia local time, evaluation period July 1-10, 2026, and announcement of the apparent successful bidder on July 14, 2026 with an estimated contract start date between July 20 and August 1, 2026.

The procurement is open to all qualified bidders lawfully able to conduct business in Washington State, with Disadvantaged Businesses, Minority-Owned Businesses, Women-Owned Businesses, and Veteran-Owned Businesses explicitly encouraged to apply; small businesses are defined as Washington State in-state entities with fifty or fewer employees, gross annual revenue below $7,000,000 over three consecutive years, or certification through the Office of Minority and Women-Owned Business Enterprises. The RFP identifies no incumbent vendor restrictions and requires bidders to demonstrate acceptance capabilities at vendor locations specified in the Fleet Vendor List appendix, which encompasses hundreds of fuel retailers, convenience stores, marine service providers, auto parts suppliers, and specialized service vendors across the Pacific Northwest region. Bidders must accept multiple card types including Visa, MasterCard, American Express, and Discover, and provide detailed certifications regarding labor law compliance, non-debarment status, and arbitration clause policies. The estimated contract value is $8,000,000 over the initial five-year period, with an annual volume of approximately $1.6 million in purchases ($400,000 per quarter), with monthly incentive payments to WDFW based on rebate percentages and prompt payment discounts. Inquiries regarding this procurement should be directed to Kirsten Taylor, Contracts Team Manager, at 360-902-2439 or Kirsten.Taylor@dfw.wa.gov.