Fleet - Automotive Replacement Parts and Accessories: Phase 3

The City of St. Petersburg in Pinellas County, Florida, is seeking qualified vendors to provide automotive replacement parts and accessories for its Fleet Management Department through a comprehensive Request for Quotation (RFQ-26-070). The procurement covers an extensive range of automotive components for light, medium, and heavy-duty assets, including batteries, tools, filters, engines, belts, exhaust systems, brake components, bearings, paint and body repair assemblies, ignition and emission parts, starters, alternators, cooling systems, suspension components, transmissions, and miscellaneous accessories. Vendors must be manufacturers or fully authorized dealers/distributors with at least three years of experience in automotive parts and maintenance, capable of maintaining sufficient OEM inventory and responding to part requests within 24 hours. The evaluation criteria will assess project team and key personnel (20 points), past project experience (35 points), and firm-specific qualifications (36 points), with additional points for MBE, WBE, and SBE certifications. Key deadlines include a question submission cutoff on December 26, 2025, at 3:00 p.m., with responses due by December 29, 2025, and a final response deadline of January 15, 2026, at 3:00 p.m., with an evaluation meeting scheduled for January 16, 2026.

The contract allows for potential participation by minority, women-owned, and small business enterprises, with specific point allocations for these certifications. Vendors must maintain comprehensive insurance coverage, including commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability insurance of $1,000,000 combined single limit, and workers' compensation insurance as required by Florida law. The contract will run from execution through October 16, 2028, with an option for a two-year renewal period by mutual written agreement. The estimated annual expenditure for this solicitation is approximately $2,000,000, though this amount may vary. All products must be new and of the highest quality, with potential consideration for remanufactured or refurbished items that meet industry standards. The City reserves the right to establish non-exclusive agreements with multiple vendors and will issue individual purchase orders as needed, providing flexibility in procurement and ensuring comprehensive coverage of the Fleet Management Department's automotive parts requirements.