Fire Pump Maintenance & Repair Services

OC Waste & Recycling is soliciting bids for Fire Pump Maintenance & Repair Services through a fully electronic Invitation for Bid (IFB-299-2549402-1-WO) covering Orange County and San Francisco City jurisdictions. The procurement seeks qualified businesses to provide comprehensive maintenance and repair services for a fire pump system located at the Frank R. Bowerman Landfill in Irvine, California. Specific services include maintenance of diesel tanks, fire pumps, diesel engines, engine control panels, piping, and related instruments, with detailed requirements for preventative and corrective maintenance at monthly, 6-month, 12-month, and 24-month intervals. Bidders must complete and submit multiple mandatory forms including a Company Profile, References, Bidder Certification, Signature Page, and potentially OCLSB DVBE documentation. Key procurement dates include December 1, 2023, at 2:00 p.m. for question submissions and December 5, 2023, at 2:00 p.m. for bid submissions, both to be completed electronically via OpenGov.com. Evaluation will focus on lowest pricing across categories, with the County reserving the right to make multiple awards or reject any submissions.

The procurement includes specific preference policies for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), with businesses needing certification by the State of California Department of General Services to qualify for these preferences. Certified businesses can receive price matching opportunities within 5% of the lowest bid for IFBs and potential score enhancements for proposals. The contract is structured as a three-year agreement from December 14, 2023, through December 13, 2026, with potential for two additional one-year renewals. The total annual expenditure is capped at $200,000, with pricing to include standard and emergency labor rates. Contractors must provide comprehensive post-service reporting, including equipment information, service descriptions, recommendations, technician details, and photographic documentation. Safety protocols are strictly defined, requiring adherence to OCWR safety policies, appropriate personal protective equipment, and industrial safety requirements. Miscellaneous parts and services outside the original contract will require written quotes and specific authorization.