Fire Department Physician Services

Seminole County, Florida is issuing a Request for Proposal (RFP-5187-26/RLH) to procure comprehensive Fire Department Physician Services, including annual hands-on physicals for existing Fire Department employees (500+ employees), pre-employment physicals, return-to-work physicals, respirator use evaluations, and optional a la carte services. The services must comply with NFPA Standard 1582 and include comprehensive testing components such as blood work, urinalysis, drug screening (with specific substance abuse testing analytes and concentration thresholds), stress testing, echocardiograms, ultrasounds, spirometry, and specialized evaluations. Physicals must be conducted within 30 miles of Fire Department Headquarters at 150 Eslinger, Sanford, Florida 32773, with blood work collected at a central county location. The initial contract term is three years with options for renewal for two successive one-year periods and a possible additional one-year extension upon mutual agreement, subject to a three-month probationary period during which the County may terminate immediately. Proposals are due electronically by 2:00 pm on March 25, 2026, with questions accepted until 5:00 pm on March 13, 2026, and public opening via Microsoft Teams. The evaluation committee will score proposals based on qualifications and certifications (25 points), experience (25 points), understanding and approach (25 points), and pricing (25 points), with the County reserving the right to conduct interviews and presentations with selected proposers prior to award. Qualified respondents must be fully licensed and certified in Florida, maintain comprehensive insurance coverage including workers' compensation ($1,000,000 employers' liability), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000 per occurrence/$2,000,000 aggregate), and cyber liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), with Seminole County named as an additional insured on applicable policies.

The procurement documents do not identify specific set-asides or restrictions limiting responses to disadvantaged enterprises or other organizational designations, nor do they reference incumbent vendors or current contractors. All work under the agreement will be authorized through written Purchase Orders issued by the County, with compensation structured on a fixed-fee basis as outlined in the price schedule provided by the County. Invoices will be submitted monthly to the Director of County Comptroller's Office, with payment processed in accordance with Florida's Prompt Payment Act. Respondents must comply with all state and federal laws, E-Verify requirements, public records obligations under Florida Statutes, drug-free workplace requirements, and execute attestations regarding foreign country of concern status and anti-human trafficking compliance. The contract is governed by Florida law and subject to Seminole County administrative procedures for dispute resolution. The specific budget or award value is not disclosed in the procurement documents; instead, the County indicates it will not be held to minimum or maximum purchase quantities and reserves the right to purchase any, all, or none of the requirements from awarded vendors, with price redeterminations permitted during renewal terms based on documented changes in wages, fuel, or materials using Employment Cost Index or Producer Price Index.