Insurance_Requirements.pdf

This is an Insurance Requirements exhibit for Seminole County, Florida's Fire Department Physician Services procurement (IFB-5187-26). The county is soliciting proposals for comprehensive fire department physician services, including annual hands-on physicals for 500+ existing employees, pre-employment physicals, return-to-work physicals, respirator use evaluations, and optional à la carte services compliant with NFPA Standard 1582. Services must be provided within 30 miles of Fire Department Headquarters in Sanford, Florida, with blood work collected at a central county location. Proposals were due electronically by 2:00 pm on March 25, 2026, with questions accepted until March 13, 2026. The initial contract term is three years with options for two successive one-year renewals and a possible additional one-year extension upon mutual agreement, subject to a three-month probationary period allowing immediate termination by the county. Evaluation criteria include qualifications and certifications (25 points), experience (25 points), understanding and approach (25 points), and pricing (25 points).

Qualified respondents must maintain comprehensive insurance coverage including workers' compensation with $1,000,000 employers' liability limits, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000 per occurrence and $2,000,000 aggregate, and cyber liability and technology errors and omissions insurance of $1,000,000 per occurrence and $2,000,000 aggregate. Seminole County must be named as an additional insured on applicable policies. Compensation is structured on a fixed-fee basis as outlined in the county's price schedule, with monthly invoices submitted to the Director of County Comptroller's Office and payment processed under Florida's Prompt Payment Act. The county reserves the right to purchase any, all, or none of the requirements from awarded vendors, with no specific budget disclosed and price redeterminations permitted during renewal terms based on documented changes in wages, fuel, or materials.