Electronic Oral Health Record

The Florida Department of Health (DOH) has issued an Invitation to Bid (ITB) for a Cloud-based Electronic Oral Health Record (EOHR) system targeting dental locations across the state, with a specific focus on Leon County. The procurement seeks a comprehensive solution that will integrate with the Department's Health Management System (HMS) and include the development of a Patient Upload Application Programming Interface (API) and API messaging capabilities. Vendors must demonstrate a minimum of six years of verifiable experience maintaining electronic oral health record solutions, with expertise in healthcare data standards, HIPAA compliance, and API development. The ITB requires written questions to be submitted by February 21, 2025, with sealed bids due on March 13, 2025, at 1:30 PM. The initial contract term is three years, commencing April 1, 2025, or upon contract execution, with the option of three additional one-year renewals. The project encompasses implementation at approximately 70 dental locations throughout Florida and includes requirements for comprehensive training, customer support, and data migration services.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide annual per-location pricing for the initial term and each potential renewal year, with separate pricing for API development components. The contract includes stringent compliance requirements related to data security standards, background screening, and various state certifications concerning scrutinized companies, foreign countries of concern, and forced labor regulations. While specific budget ranges are not detailed in the available documentation, the pricing structure is based on a unit rate per dental location plus fixed costs for API development. The successful vendor will be responsible for seamlessly integrating the new EOHR system with the existing DOH Health Management System, ensuring minimal disruption to current operational workflows while providing a robust, secure, and scalable electronic health record solution for the state's dental locations.