RFQQ 25-05 – Amendment No. 1.pdf
PDF 168 KB Posted
- Attached to
- Election Results Reporting
- Solicitation number
- 25-05
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is Amendment No. 1 to Request for Qualifications and Quotation (RFQQ) 25-05 issued by the Washington State Office of the Secretary of State's Elections Division for Election Results Reporting. The amendment clarifies the budgeted amount for the solicitation, correcting a previous error in the total contract value. The five-year contract is scheduled to run from July 1, 2025, to June 30, 2030, with proposals due on May 1, 2025. The procurement seeks a contractor to develop and support a modern election results reporting system that will replace a seventeen-year-old in-house application, providing mobile-friendly access, improved accessibility, and compatibility with Ranked-Choice Voting.
The total budgeted amount for the contract is $750,000, with a maximum of $150,000 per year. Contractors are required to collect and pay Washington state sales tax if applicable, and must submit a fully detailed budget including staff costs, hourly rates, and necessary expenses. The cost proposal is scored up to 50 points and must break out subcontractor costs separately. The amendment aligns the solicitation documentation with the budget information originally entered in the Washington Electronic Business Solution (WEBS) system, ensuring consistency in the procurement process.
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Text version
STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE
ELECTIONS DIVISION
RFQQ 25-05
ELECTIONS RESULTS REPORTING
AMENDMENT NO. 1
(April 7, 2025)
SUMMARY
This Amendment No. 1 to RFQQ 25-05 clarifies the budgeted amount for this solicitation. The Cost Proposal language in Section 3 – Proposal Contents of the originally posted solicitation documentation contained an erroneous reference to the total budgeted amount. The new Cost Proposal section below supersedes and replaces in its entirety the old Cost Proposal section.
Specifically, the previous Cost Proposal section stated that the total cost could not exceed $150,000 annually or $600,000 over the contract term. This was incorrect. The correct total budgeted amount for the five-year contract is Seven Hundred Fifty Thousand Dollars ($750,000.00), with a maximum budgeted amount of One Hundred Fifty Thousand Dollars ($150,000.00) per year.
This Amendment No. 1 aligns the solicitation documentation with the budget information entered in WEBS at the time of posting this solicitation, which was noticed to vendors via the notice of opportunity sent to vendors by WEBS.
3. PROPOSAL CONTENTS
COST PROPOSAL
No form is provided for this submittal. Identify all costs, including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. The Contractor must submit a fully detailed budget for the contract term, including staff costs, applicable hourly rates, and any expenses necessary to accomplish the objectives under the contract. The total cost cannot exceed One Hundred Fifty Thousand Dollars ($150,000.00) per year, with a total maximum of Seven Hundred Fifty Thousand Dollars ($750,000.00) for the five-year term. Contractors are required to collect and pay Washington state sales tax, if applicable. Costs for subcontractors must be broken out separately.
Submit to the RFQQ Coordinator using the following file naming convention:
ContractorName_COST.pdf.
(SCORED – Up to a maximum of 50 points).
File details come from the government source that posted it. Updated .