RFQQ 25-05 – Amendment No. 2.pdf
PDF 131 KB Posted
- Attached to
- Election Results Reporting
- Solicitation number
- 25-05
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
Amendment No. 2 to RFQQ 25-05 is issued by the Washington State Office of the Secretary of State (OSOS) Elections Division, documenting questions and answers from a Preproposal Conference held on April 1, 2025. The amendment provides clarification on the Elections Results Reporting solicitation, addressing key details about the project requirements. Vendors were informed that the system must support four annual elections (Special Elections in February and April, Primary in August, and General Election in November), including a Presidential Primary in March of presidential election years. The solution must cover both local and state elections, with a dedicated results reporting page for each county displaying federal, state, and local race results. The OSOS prefers implementation no later than the 2026 Primary, with flexibility for earlier rollout if the solution is ready.
The document outlines specific support requirements, including 24/7 technical support starting 90 days before election day and continuing until final certification, with a one-hour response time for reported issues. The OSOS plans to transfer election results to a new archiving system using an existing data standard that has been in use for nearly 20 years. The amendment also addresses emerging voting methods, noting that currently only the City of Seattle is implementing Ranked Choice Voting (RCV), though multiple counties are exploring the alternative voting method. The OSOS anticipates varying RCV implementations until a standard is adopted, with some jurisdictions considering RCV for primaries and others for general elections. An example of the current results reporting solution can be found on the Secretary of State's website for the November 5, 2024 General Election Results.
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Text version
STATE OF WASHINGTON
OFFICE OF THE SECRETARY OF STATE
ELECTIONS DIVISION
RFQQ 25-05
ELECTIONS RESULTS REPORTING
AMENDMENT NO. 2
(April 8, 2025)
SUMMARY
This Amendment No. 2 to RFQQ 25-05 compiles all questions submitted by vendors during the Preproposal Conference held on Tuesday, April 1, 2025, and provides the official responses from OSOS. These questions and answers are now incorporated into the solicitation as an official addendum.
Q&A FROM THE PREPROPOSAL CONFERENCE
Q1: Can you tell me how many elections typically occur in a given year, and whether support is provided for all local elections or only state-level ones?
A1: Typically, four elections are held each year: Special Elections in February and April, a Primary in August, and a General Election in November. In Presidential Election years, a Presidential Primary is also held in March. Support will be required for both local and state elections.
Q2: Will you require the successful bidder to provide a results reporting tool that covers Washington State and local county election results, including all federal, state, and local races and issues? If so, will this require a unique page per county that shows all the county contests, including their federal, state, and local results?
A2: Yes, the successful bidder must provide a results reporting tool that covers Washington State and local county election results, including all federal, state, and local races and issues.
This will require a dedicated page for each county displaying all county-specific contests along with federal and state results.
Q3: Does this system need to support all elections that occur in Washington, including local county elections, occurring generally in February, April, August and November?
A3: Yes, the solution must support all elections, including county elections.
Q4: You require 24/7 support during 'key election periods'. Can you clarify what the key election period is. How many days prior to each election and how many days after each election?
A4: The Contractor must provide 24/7 support starting 90 days before election day and continuing until the final certification. Reported issues must be addressed within one hour via email or phone. After election certification and until 90 days before the next election, the Contractor must respond to issues within one hour during normal business hours. All reported issues will be routed through the company's Customer Support System, assigned to appropriate personnel, and managed until resolution.
Q5: After each election is certified, will you transfer the results to your new archiving system (the other active RFQQ) or will you keep them in the format that the successful bidder creates for you?
A5: Yes, we plan to transfer the results using the standard format from the Results Reporting solution to the Election Results Archive solution. The OSOS will collaborate with the successful bidder on any necessary modifications to the data standard. However, since this standard has been in use for nearly 20 years without issues, we remain confident in its reliability.
Q6: Do you have a target date in mind for the initial rollout of the new solution?
A6: The OSOS does not have an exact target date; however, we would prefer to implement the solution no later than the 2026 Primary. If the solution is ready earlier, this would allow for additional testing. The OSOS welcomes vendor recommendations on implementation timelines.
Q7: Aside from HB 1448, how many jurisdictions currently use Ranked Choice Voting?
A7: Currently, only the City of Seattle is actively implementing Ranked Choice Voting.
However, the OSOS is aware of multiple counties that are exploring this alternative voting method.
Q8: Do you anticipate jurisdictions implementing RCV with different rules?
A8: Yes, the OSOS expects implementations to vary until a defined standard is adopted. For example, the City of Seattle is implementing their RCV in a Primary whereas others are considering it for General Elections.
Q9: Are you able to provide a link to your current site, please?
A9: An example of the current results reporting solution from the 2024 General Election can be found on the SOS website: November 5, 2024 General Election Results.
https://results.vote.wa.gov/results/20241105/
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