Eastern Oregon Border Economic Development Board Third Party Administrative Services

The Eastern Oregon Border Economic Development Board (EOBB), in collaboration with the Oregon Business Development Department (OBDD), is soliciting proposals for third-party administrative services through Request for Proposals C2026132. The procurement seeks a qualified contractor to provide comprehensive fiscal support services, including accounting, financial transaction processing, financial reporting, budgeting, administrative services, and grant and loan program administration to support workforce and economic development initiatives in the Eastern Oregon Border Economic Development Region. Key deliverables include processing disbursements and receivables, maintaining fiscal records and internal controls, coordinating annual audits, managing Border Fund portfolio assets, and providing annual legislative reporting. Minimum qualifications require proposers to be registered vendors in OregonBuys, demonstrate four years of recent experience administering grant, loan, and incentive programs, be licensed to do business in their state, carry bonding and insurance for cash handling, and be subject to annual audits by an accredited independent accounting firm. The contractor will dedicate approximately five hours per week, with specific hours to be negotiated in the final Statement of Work, and the initial contract term is two years, with EOBB reserving the right to extend up to a maximum of eight years without further solicitation. Evaluation criteria include Experience (25 points), Qualifications and Organizational Capacity (25 points), Proposed Scope of Work (25 points), Transition Process (15 points), and Price and Value (10 points) for a total of 100 possible points. The proposal due date is April 9, 2026, at 5 p.m. Pacific Time, with a Notice of Intent to Award anticipated on April 15, 2026; questions and requests for clarification must be submitted by April 1, 2026.

There are no specific set-asides or restrictions limiting participation to particular organization types; however, the RFP includes a Certified Disadvantaged Business (COBID) Outreach Plan requirement that mandates proposers document their commitment to engaging certified firms, including minority-owned businesses (MBE), woman-owned businesses (WBE), veteran-owned businesses (VOB), and emerging small businesses (ESB), as subcontractors where subcontracting opportunities exist. Proposers must comply with Oregon tax law, demonstrate non-discrimination in employment and subcontracting practices, comply with wage and hour requirements under ORS 652.220, and, for contracts anticipated to exceed $150,000, maintain sexual harassment prevention policies. Additionally, proposers and their employees, agents, and subcontractors must not appear on the Office of Foreign Assets Control's Specially Designated Nationals and Blocked Persons list or System for Award Management exclusions lists. No incumbent vendor or current contractor is identified in the RFP documentation, and no specific existing infrastructure or technology requiring integration is mentioned. The proposed annual budget for this procurement is not to exceed $15,000, with EOBB anticipating the award of one contract from this solicitation.