DOR Department of Motor Vehicles Credentialing System

The State of Rhode Island, Department of Revenue, Division of Motor Vehicles is issuing a Request for Proposals (RFP26006341) for the design, development, and implementation of a replacement credentialing system. Qualified vendors are invited to submit proposals to replace the existing motor vehicle credentialing infrastructure with a modernized system. The procurement requires vendors to demonstrate relevant experience with similar projects, submit a detailed technical methodology, provide cost proposals, and outline their approach to implementation and ongoing support. Evaluation criteria include vendor qualifications, experience with comparable credentialing system projects, proposed technical and implementation methodology, cost competitiveness, and ISBE (Minority, Women, and Disability Business Enterprise) participation rates. The vendor question and answer submission period opens February 5, 2026 at 10:15 AM EST and closes February 18, 2026 at 2:00 PM EST. All proposals must be submitted electronically through Ocean State Procures no later than March 5, 2026 at 11:00 AM EST, with vendors required to register in the platform to be eligible for award. The initial contract period will commence approximately July 1, 2026 and run for four years, including the implementation phase, with optional renewal periods of up to four additional 12-month terms contingent upon vendor performance and fund availability.

The procurement does not appear to contain specific set-aside restrictions limiting competition, though ISBE participation is a scoring criterion. All awarded vendors must maintain comprehensive insurance coverage including general liability ($1,000,000), workers' compensation ($100,000), automobile liability ($1,000,000), professional liability ($2,000,000), technology errors and omissions ($10,000,000), and IT cyber/privacy insurance ($5,000,000–$20,000,000 depending on scope). No specific incumbent contractor or current system vendor information is disclosed in the available documentation. The state will retain a 0.33% contract administrative fee deducted from all invoices. The estimated total contract value is not specified in the solicitation document. All vendors must comply with Rhode Island law, disclose any conflicts of interest, maintain required licenses and insurance, and commit to achieving their proposed ISBE participation rates throughout the contract term.