Supplemental Bidder Attestation - 12-01-2025 (1).pdf

This is a Supplemental Bidder Attestation form issued by the State of Rhode Island, Division of Purchases, in accordance with R.I. Gen. Laws 37-2-13.1(b), applicable to the Department of Motor Vehicles Credentialing System Request for Proposals (RFP26006341). The form requires authorized signatories from bidding vendors to certify that their company and all affiliated entities have no conflicts of interest with any state official, officer, or agency overseeing the procurement, and that they did not materially participate in or provide consultation regarding the RFP's requirements, technical aspects, or formation. Vendors must attest that the RFP does not relate to any audit, examination, independent verification, review, or evaluation of their prior work or operations performed for the State of Rhode Island. The vendor question and answer submission period opens February 5, 2026 at 10:15 AM EST and closes February 18, 2026 at 2:00 PM EST, with all proposals due electronically through Ocean State Procures by March 5, 2026 at 11:00 AM EST. The initial contract period commences approximately July 1, 2026 and runs for four years, with optional renewal periods of up to four additional 12-month terms contingent upon vendor performance and fund availability.

The attestation form clarifies that being a current or past state vendor does not automatically constitute a disqualifying conflict of interest, and that formal responses to prior Requests for Information do not preclude participation in a subsequent RFP. All vendors must maintain comprehensive insurance coverage including general liability ($1,000,000), workers' compensation ($100,000), automobile liability ($1,000,000), professional liability ($2,000,000), technology errors and omissions ($10,000,000), and IT cyber/privacy insurance ($5,000,000-$20,000,000 depending on scope). Evaluation criteria include vendor qualifications, experience with comparable credentialing systems, technical and implementation methodology, cost competitiveness, and ISBE (Minority, Women, and Disability Business Enterprise) participation rates. The state will retain a 0.33% contract administrative fee deducted from all invoices, and no specific incumbent contractor information is disclosed in the available documentation.