RFP26006341 Appendices.zip

This is a Request for Proposals (RFP26006341) issued by the State of Rhode Island, Department of Revenue, Division of Motor Vehicles, soliciting qualified vendors to design, develop, and implement a replacement credentialing system to modernize the existing motor vehicle credentialing infrastructure. The procurement requires vendors to submit detailed technical methodologies, implementation approaches, and cost proposals demonstrating relevant experience with comparable credentialing system projects. The vendor question and answer submission period opens February 5, 2026 at 10:15 AM EST and closes February 18, 2026 at 2:00 PM EST. All proposals must be submitted electronically through Ocean State Procures no later than March 5, 2026 at 11:00 AM EST, with mandatory vendor registration required for eligibility. The initial contract period will commence approximately July 1, 2026 and run for four years, inclusive of the implementation phase, with optional renewal periods of up to four additional 12-month terms contingent upon vendor performance and fund availability.

Evaluation criteria include vendor qualifications, experience with comparable projects, proposed technical and implementation methodology, cost competitiveness, and ISBE (Minority, Women, and Disability Business Enterprise) participation rates as a scoring factor. No specific set-aside restrictions limiting competition are disclosed; however, ISBE participation is a required evaluation component. All awarded vendors must maintain comprehensive insurance coverage including general liability ($1,000,000), workers' compensation ($100,000), automobile liability ($1,000,000), professional liability ($2,000,000), technology errors and omissions ($10,000,000), and IT cyber/privacy insurance ($5,000,000-$20,000,000 depending on scope). The state will retain a 0.33% contract administrative fee deducted from all invoices. No specific incumbent contractor information, current system vendor details, or estimated total contract value is disclosed in the available documentation. All vendors must comply with Rhode Island law, disclose conflicts of interest, maintain required licenses and insurance, and commit to achieving their proposed ISBE participation rates throughout the contract term.