Destruction Equipment Services

The California Department of General Services, Office of State Publishing, State Records Center is requesting bids for maintenance and repair services on destruction equipment at its Document Destruction Center in West Sacramento under IFB, with bids due December 2, 2026 at 2:00 p.m. and a mandatory walkthrough on October 28, 2026 at 11:00 a.m. A 3% Disabled Veterans Business Enterprise (DVBE) participation requirement applies, with incentive adders ranging from 5% at 7% or above DVBE participation down to no incentive at exactly 3% participation; small business preferences of 5% are available to California-certified small businesses performing commercially useful functions.

The scope covers preventive maintenance and repair services for six pieces of equipment: two Ameri-Shred AMS-12500 paper shredders, one Ameri-Shred AMS-2500 plastic shredder, one Selco/Harris Baler HS0-128AR-50, one Donaldson 100FS8 Air Handler, one Atlas Copco GX5 FF EP CSA/UL Compressor, and one Ingersoll Rand R7.7.5i-A115 TAS Compressor. The cost sheet structures three service categories: monthly maintenance, foreseeable repairs with fixed hourly rates and parts costs, and unforeseeable repairs with differentiated rates for regular business hours (Monday–Friday, 6:00 a.m. to 2:30 p.m.) and after-hours (2:30 p.m. to 6:00 a.m.). Service technicians must have at least five years of experience. Bidders must hold a valid California Class C-10 Electrical Contractor license and be authorized by Ameri-Shred Corporation as an authorized technician. Proof of general liability, commercial automobile, and worker's compensation insurance is required at bid submission.

The anticipated contract term is three years with rates fixed for the entire agreement duration. The contract is subject to prevailing wage requirements using February 2026 rates. Written questions are due November 5, 2026, with responses posted by November 19, 2026. Award will be to the lowest responsive and responsible bidder.