District Staff Workstation Upgrades

Wayne-Westland Community School District in Michigan is requesting bids for district-wide staff workstation upgrades under RFB, with sealed bids due August 5, 2026 at 10:00 AM EDT at the district office in Westland. The pre-bid conference was held July 22, 2026; Intent to Bid was due July 23, 2026.

The scope encompasses procurement and installation of 1,300 laptop workstations across 18 school facilities (elementary, middle, and high schools, and a career-technical center) in Wayne and Westland. Laptops must be Dell, Hewlett-Packard, or Lenovo with Intel Core Ultra 5 processors, Windows 11 Pro, 16GB RAM, and 512GB SSD. Deliverables include Mobile Device Management licensing for approximately 6,170 existing and new devices, 50 USB docking stations, keyboards, mice, monitors, and document cameras. The awardee must provide comprehensive installation, configuration, and MDM integration services; training for administrative and help desk personnel; and three years of manufacturer warranty on hardware with 120 days of workmanship warranty on installation labor. A $25,250 allowance covers miscellaneous cable procurement.

Bidders must provide three references demonstrating comparable system supply and installation experience within the prior two years and obtain district approval of all subcontractors and suppliers prior to contract execution. Bid security must equal 5% of the total bid amount (certified check or bid bond); the selected contractor must provide performance and payment bonds each equal to 100% of the bid amount. Bids remain binding for 90 calendar days following public opening. Work commences in November 2026 with substantial completion targeted for December 2026. The anticipated award date is September 22, 2026. Bid submissions must include both hard copy and electronic formats (USB drive, PDF and Excel files as specified). The District reserves the right to reject any or all bids, award portions to multiple bidders, or defer award for up to 90 days.