District Staff Workstation Upgrades

Wayne-Westland Community School District is requesting sealed bids for district staff workstation upgrades comprising 1,300 laptop computers with peripherals and mobile device management licensing across 18 school facilities, with bids due August 5, 2026 at 10:00 a.m. EDT.

Laptops must feature Intel Core Ultra 5 processors, Windows 11 Pro, 16 GB RAM, 512 GB SSD drives, and 16-inch displays; acceptable manufacturers are Dell, Hewlett-Packard, and Lenovo. The scope also includes 50 USB docking stations, 50 keyboard-and-mouse combos, 50 monitors, and 50 document cameras for future deployment. MDM licensing is required for 1,400 Windows devices, 220 Macintosh devices, 4,500 iOS mobile devices, and 50 servers over a five-year period. The bid sum must include all applicable taxes, bond costs, and a miscellaneous allowance of $25,250 for patch and extension cables.

Bid security of five percent of the total bid amount (as certified check or Michigan-licensed bid bond) is required with submission. The selected contractor will provide performance and payment bonds equal to 100 percent of the bid amount. Computer equipment warranty covers three years on all parts and labor, with an optional four-year alternate; installation workmanship warranty is 120 days. The contractor must deliver MDM administrator training for up to three staff members and help desk training for up to ten personnel.

Work commences in November 2026 with substantial completion by December 2026 and project close-out in January 2027. Contractor selection is anticipated for September 22, 2026. Insurance requirements include workers' compensation with statutory coverage, comprehensive general liability at $1,000,000 per occurrence, automobile liability, and contingent liability and property damage policies. Bidders must submit references for at least three comparable projects completed within the prior two years and comply with Michigan familial relationship disclosure and Iran Linked Business affidavit requirements. The pre-bid conference occurred July 22, 2026; the intent-to-bid deadline was July 23, 2026 at 5:00 p.m. EDT.