Debris Management and Removal

The City of Orlando is issuing a Request for Proposal (RFP26-0010) to procure debris management and removal services through a competitive procurement process. The City intends to award one primary contractor and one or more secondary contractors to provide professional disaster and debris removal services across the municipality, which encompasses 118 square miles, maintains 1,135 miles of roadways, and has a population exceeding 285,000. The scope of services includes clearing debris from public rights-of-way, drainage systems, and waterways; managing temporary debris management sites; demolishing condemned structures; removing hazardous materials and white goods; sand and earthen material removal; and providing training exercises in preparation, response, recovery, and mitigation phases of natural or man-made disasters including tornados, hurricanes, severe weather events, and other emergencies. Contractors must commence performance within twelve hours of receiving a Notice to Proceed and maintain available emergency preparedness, response, recovery, and mitigation resources. Mandatory minimum qualifications require proposers to have successfully completed a minimum of five projects involving the removal and processing of over 400,000 cubic yards of debris for city or county governments following federally declared events since June 1, 2004. Evaluation criteria consist of References, Proposer's Experience, and Financial Stability (20 points); Staff Experience (10 points); Debris Management and Removal Operational Plan (30 points); and Price Proposal (40 points). Key dates include a non-mandatory pre-proposal conference on March 5, 2026, at 11:00 a.m. via Microsoft Teams; a question submission deadline of March 16, 2026, at 5:00 p.m.; and a proposal due date of March 25, 2026, at 2:00 p.m. The contract term is three years with potential extensions of three additional twelve-month periods, up to a cumulative total of seventy-two months, subject to City Council approval for contracts exceeding $100,000.

The procurement does not identify set-aside designations or restrictions specific to disadvantaged enterprises; however, contractors must comply with Equal Employment Opportunity provisions and other federal requirements applicable to FEMA-funded contracts. Contractors must provide performance bonds, maintain comprehensive insurance coverage including workers' compensation, comprehensive automobile liability, and commercial general liability with minimum limits of $1,000,000 combined single limit per occurrence, and indemnify the City and Federal Government from all liabilities arising from contractor performance. Living wage provisions require a minimum of $15.00 per hour for service contracts exceeding $100,000 annually. This is a stand-by contract with no retainer fees; all payments are contingent upon services requested and approved by the City through written Notices to Proceed, and invoices must comply with the Local Government Prompt Payment Act with payment due within thirty days of receipt and departmental acceptance. No specific budget range or award value is disclosed in the procurement documents; however, awards are subject to City Council approval for contracts exceeding $100,000. The City reserves the right to terminate for convenience or cause and has established liquidated damages of $250 per calendar day for delays beyond agreed completion dates.