Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR PROPOSAL (RFP)

RFP26-0010

DEBRIS MANAGEMENT AND REMOVAL

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR PROPOSAL (RFP)

DEBRIS MANAGEMENT AND REMOVAL

TABLE OF CONTENTS

1. INTRODUCTION

2. REQUEST FOR PROPOSALS INFORMATION

3. TERM OF CONTRACT

4. MANDATORY MINIMUM QUALIFICATIONS

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

6. PRE-PROPOSAL CONFERENCE

7. PROPOSAL DUE DATE AND TIME

8. PROPOSAL PREPARATION AND FORMAT

9. REQUIRED PROPOSAL SUBMITTALS

10. DELIVERY OF PROPOSALS

11. CONFORMANCE TO SOLICITATION

12. EVALUATION CRITERIA

13. PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS

14. GENERAL TERMS AND CONDITIONS

15. ADDITIONAL INFORMATION

16. ADDENDUM TO REQUEST FOR PROPOSALS

17. APPLICABLE LAW AND APPEALS

18. CONTRACT

19. EXECUTION OF CONTRACT

20. AFFILIATED AGENCIES

21. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

22. RIGHT TO AUDIT RECORDS

23. FISCAL YEAR FUNDING APPROPRIATION

24. PUBLIC ENTITY CRIMES

25. PROMPT PAYMENT ACT

26. INVOICES

27. DISPUTE RESOLUTION

28. PROPOSER'S GUARANTEE

29. INSURANCE / PERFORMANCE BONDS

30. FLORIDA SALES TAX

31. DRUG-FREE WORKPLACE CERTIFICATION

32. AMERICANS WITH DISABILITIES ACT

33. RECIPROCAL LOCAL PREFERENCE

34. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES

35. FOREIGN CORPORATION

36. SUBCONTRACTORS

Debris Management and Removal

37. PURCHASING CARD PROGRAM

38. LIVING WAGE POLICY

39. PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES

40. SOFTWARE LICENSES

41. NON-DISCRIMINATION

42. GOVERNING LAW / VENUE

43. RECOVERED MATERIALS

44. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING

45. VENDOR QUESTIONNAIRE

Attachments:

B - Exhibit 1 - FEMA Contract Requirements

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) requests Proposals from interested and qualified Proposers to provide Debris Management and Removal Services. It is the intent of the City to award to one (1) primary contractor and one (1) or more secondary contractors.

The City of Orlando is located in Central Florida and has a population of over 285,000.

The City encompasses 118 square miles or 757,910 acres. The City has 1,135 miles of improved and maintained roadways.

The City desires to obtain the services of qualified and experienced disaster and debris removal service firm(s) that can provide professional technical services in the preparation, response, recovery, and mitigation phases of any natural or manmade disaster or emergency in accordance with the contract as ordered by the City. The scope of the services requested is detailed below in Section 5.0. A Contractor shall commence performance within twelve (12) hours of issuance of a Notice to Proceed.

The City seeks companies to provide the designated services including operations and management, logistical support, construction and technical assistance before, during, or after any potential or actual disaster situations including, but not limited to: tornados, hurricanes, severe weather events or any other disasters or emergencies.

The provision of personnel, equipment, plans, procedures, and other materials and capabilities necessary for both pre-disaster and post disaster situations will be authorized on an as needed basis by the City through specific Notices to Proceed issued in writing to a Contractor. A Contractor must have available a wide variety of emergency preparedness, response, recovery, and mitigation resources, and must respond within the time limits given above and the specific Notice to Proceed.

All payments under a contract resulting from this Request for Proposal (Contract) shall be made only for services requested and approved by the City. No work effort will begin without written authorization (Notice to Proceed) from the Chief Procurement Officer

(CPO), Chief Administrative Officer (CAO), Public Works Director or their designees.

These will be stand by Contracts and there shall be no retainer paid in order to keep the

Contracts in effect.

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

1.3. Contact Information

Direct inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Solid Waste

1.4. Timeline

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and

Contracts Division or designee, at their sole discretion. If the Procurement and Contracts

Division determines that it is necessary to change these dates or times prior to the

Proposal due date, the change will be announced via an addendum.

Release Project Date February 25, 2026 mailto:angela.thomas@orlando.gov tel:(407)246-2563

Pre-Proposal Meeting (Non-

Mandatory)

March 5, 2026, 11:00am

JOIN THE VIRTUAL PRE-PROPOSAL

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_OTY0ZjFhMTctYT

A4OC00MDNiLWE4ZjktMzMwMjNmZmFh

ZmMz%40thread.v2%2F0%3Fcontext%3D

%257b%2522Tid%2522%253a%25227594 da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-

888d-

90678582296b&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 206 642 929#

Question Submission Deadline March 16, 2026, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZmMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Proposal Submission Deadline April 2, 2026, 2:00pm

JOIN THE VIRTUAL PROPOSAL

OPENING.

Online:https://teams.microsoft.com/dl/launc her/launcher.html?url=%2F_%23%2Fl%2F meetup-join%2F19%3Ameeting_ZjcxZThlNzMtYTU zNy00MGE5LTlkMDAtNDkyZWYxZjExOT

Zh%40thread.v2%2F0%3Fcontext%3D%2

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522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=a8546069-5442-4013-

8149-c6e6645b0621&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 161 133 083#

2. REQUEST FOR PROPOSALS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RFP Selection

Committee rankings, Notice of Intended Action for award and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

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Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

3. TERM OF CONTRACT

It is the intent of the City is to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

4. MANDATORY MINIMUM QUALIFICATIONS

The following mandatory minimum qualifications have been established. Subject to the

City’s right to waive minor irregularities, Proposers that do not meet the mandatory minimum qualifications will be deemed non-responsive and will not be considered for further evaluation.

The Proposer must have successfully completed a minimum of five (5) projects involving the removal and processing of over 400,000 cubic yards of debris, for a city or county government as a result of federally declared events in the United States, since June 1, 2004.

5. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

https://procurement.opengov.com/portal/orlando

5.1. ACTIVITIES CONTRACTOR MAY BE ASKED TO PERFORM:

A. Clearing and/or removing debris from the public rights-of-way, drainage systems, waterways, parks, streets and roads, and City or privately owned property as required to secure the public safety.

B. Locating, leasing (as necessary), permitting, developing, managing, operating and closing temporary Debris Management Site(s) (DMS) to accept, process, reduce or incinerate, event related debris and ash. If any debris is burned, the resulting ash will need to be taken to a disposal site.

C. Loading, hauling and recycling, or disposing of, event related debris or ash at approved sites or facilities.

D. As directed by the City, demolishing and removing condemned structures and buildings that pose a threat to public safety.

E. Tree work to include removal of hanging/damaged limbs, hazardous tree/manifold removal, stump grinding, pulling, clearing, and hauling the resulting vegetative debris to a location directed by the City.

F. Providing all permits and services necessary for the containment, clean up, removal, transport, storage, testing, treatment and/or disposal of hazardous and industrial materials, including white goods, resulting from the event.

G. Removing sand and earthen materials from roads, streets and rights-of-way;

screening sand and returning clean sand to City designated sites and disposing of left over sand and screened debris in a manner approved by the City.

H. Conducting training exercises as requested by the City to ensure that City and

Contractor staff and crews are properly trained, well-coordinated, and ready to deal with reasonable disaster scenarios.

5.2. EQUIPMENT:

A. Hand loading of trucks/trailers will not be allowed except for final cleanup activities. Debris collection will not be performed by hand loading without specific authorization by the Public Works Director or designee.

B. Trailers with plywood sides and fabricated tail gates will not be allowed without specific authorization from the Public Works Director or designee.

C. All Contractor and sub-contractor equipment (loaders/trucks/trailers) will be maintained in a professional manner and have the company’s name displayed on the vehicle. Each vehicle or crew must have the capability to record the GPS location of the work performed under a Contract.

D. Favorable consideration will be given to firms that own or have a long term lease

(one year or greater) of self-loading equipment (knuckle boom and claw assembly) as that type of equipment allows for debris collection with the least disruption to traffic flow and damage to curbing/roadways/personal property.

5.3. LOGISTIC ACTIVITIES:

As requested by the City, Contractor shall provide management, staff augmentation, and support capabilities; consumables, temporary facilities, transportation support (trucking and static support assets); power generation, fuel, portable lights, debris removal, deployable personnel, and major end items and development of operational procedures for Logistical Staging Areas (LSA), base camps, comfort stations, food and lodging.

5.4. DOCUMENTATION MANAGEMENT AND SUPPORT:

As requested by the City, Contractor shall:

A. Assist the City in preparing Federal and State reports for reimbursement, including review of documentation prior to submittal when requested by the City.

B. Coordinate with the City’s Debris Monitoring contractor and other disaster consultants to provide debris collection tickets, field inspection reports, and other data as required by, and sufficient to provide substantiation for Federal and State reimbursement for eligible services provided under this contract.

C. Originating GPS location will be required on all Debris Trip Tickets, Stump

Tickets, Hazardous Tree Tickets, Hanger Tickets and any/all other Field Tickets.

D. The Contractor shall be intimately knowledgeable of Federal, State, and other agency requirements to ensure that debris collection, debris disposition, hazardous tree removal, stump pulling, hanger removal and all supporting data meet each agency's documentation requirements. Failure to comply with the documentation requirements in this agreement, including failure to provide GPS locations on all field tickets, may result in non-payment by the City to the

Contractor for the insufficiently/improperly documented work effort.

E. All records and supporting documents related to the Contract must be stored and maintained by the Contractor and readily accessible in accordance with all applicable laws, rules and regulations; in the absence of any other requirement, such records and supporting documents will be retained by the Contractor for the periods of times established by the Federal and State disaster guidelines promulgated, modified and published by these agencies.

5.5. TECHNICAL EXPERTISE AND GUIDANCE:

As requested by the City, Contractor shall assist the City with:

A. Development, review, and revision of the City Comprehensive Emergency

Management Plan and the City’s Debris Management Plan.

B. Plan development, procedure development, and staff training and staff augmentation for post-event damage assessment.

C. Comprehensive mitigation program to include mitigation plan, staff training, cost benefit analysis, project management, environmental review and staff augmentation.

D. Development of debris collection plan including staff training.

E. Provision of technical support and assistance in developing public information regarding recovery activities, debris removal progress, and projected time of completion.

5.6. SERVICES:

A. Contractor shall be responsible to provide professional/consultation services in the area of Disaster Recovery and Debris Removal, as more specifically set forth in the Scope of Services and as authorized in a Notice to Proceed. All Notices to

Proceed shall contain a lump sum or a not exceed fee or a combination thereof that shall not be exceeded unless amended by the City. A Performance and

Payment Bond in the amount of the work authorized by the City in a Notice to

Proceed shall be provided by the Contractor to the City within seven (7) days of issuance of the Notice to Proceed. The cost of bonds and insurance shall be borne by the Contractor and shall not be separately charged or reimbursed by the City.

B. The City’s primary representative/liaison during the performance of the Contract shall be the City’s Debris Manager as designated in the Notice to Proceed, or such other person as may thereafter be designated by the City’s Public Works

Director.

5.7. PAYMENTS TO CONTRACTOR:

A. Contractors will bill the City on a monthly basis, or as otherwise provided, at the amounts set forth in their Price Proposal (Attachment “G”) for services rendered toward the completion of the Scope of Services set forth in a Notice to Proceed.

Where incremental billings for partially completed items are permitted, the total incremental billings shall not exceed the percentage of estimated completion or unit costs provided, as applicable, as of the billing date.

B. Invoices received from a Contractor will be reviewed for conformity with the

Contract and then will be sent to the City’s Accounting and Control Division for payment. Invoices must reference this contract number.

C. Final Invoice: In order for both parties herein to close their books and records, a

Contractor will clearly state "final invoice" on the Contractor’s final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will be thereupon closed, any and other further charges if not properly included on this final invoice are waived by the Contractor.

5.8. PERSONNEL:

A. A Proposer submitting a response to this solicitation represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under a Contract. Such personnel shall not be employees of the City in violation of Florida Statute 112.313 or have any other relationship with the City creating a conflict of interest.

B. All of the services required herein under shall be performed by the Contractor or by a subcontractor under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services.

C. Once assigned to a City project, any changes or substitutions in Contractor’s key personnel for the project, must be made known to the City’s representative and approval must be granted by the City before said change or substitution can become effective.

D. Contractor warrants that all services shall be performed by skilled and competent personnel to the highest professional standards.

5.9. SAFE WORKING CONDITIONS AND DAMAGE TO PROPERTY:

A. Contractor shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, its employees on the job, and others. A Contractor shall comply with all applicable provisions of federal, state and municipal safety laws, insurance requirements, standard industry practices, and its Contract. A Contractor, directly or through its subcontractors, shall erect and properly maintain at all times, as required by the conditions and progress of the work, necessary safeguards for safety and protection of the public, including securing areas, posting danger signs, placarding, labeling or posting other forms of warnings against hazards.

B. When the use of hazardous materials or equipment or unusual methods are necessary for execution of the work or when the work includes the cleanup, remediation and/or removal of bio-solids, bio-hazards waste, or any hazardous or toxic materials, trash, debris, refuse, or waste, the successful proposer, its subcontractors and their employees shall be trained and certified as required in the proper handling, use and care of equipment, materials and hazardous operations, and shall exercise utmost care and perform such activities under the supervision of properly qualified and or competent personnel.

C. Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor, its subcontractors of every tier, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable.

Contractors shall keep records of all repairs or settlements for damage and loss to property and make these records available to the City.

5.10. USE OF MULTIPLE CONTRACTORS:

The primary Contractor awarded a Contract pursuant to this solicitation shall have the priority responsibility for the performance of services. In the event that the magnitude, scope or other requirements exceed the capabilities of the primary Contractor as determined by the City, or for other good cause or reason as determined by the City, the

City, at its sole discretion may utilize the services of the secondary Contractor(s).

5.11. FEMA SOLICITATION PROVISIONS

SPECIAL CONDITIONS

___. HURRICANE AND DISASTER RELIEF FUNDING:

As a result of hurricanes, public emergencies, or other natural or manmade disasters

(“Disaster Events”), the City of Orlando has or may in the future apply to the State of

Florida or Federal government for funds which will be used to pay the selected Contractor or reimburse the City for payments made to Contractor under the Contract, including but not limited to funds from the Federal Emergency Management Agency (“FEMA”) under its public assistance program either directly or through an intermediary state agency. The selected Contractor shall be familiar with and comply with all laws, rules, regulations and programmatic requirements of the FEMA public assistance program for all Disaster

Events related work. Accordingly, in addition to the terms and conditions otherwise contained in this solicitation, with respect to any and all goods, services, work, or other matters performed or provided by Contractor or its subcontractors under the Contract arising from or related to a Disaster Event (including but not limited to disaster preparation, recovery, cleanup, monitoring, repair, reconstruction and replacement work), the provisions of Exhibit “1” entitled “Disaster Relief and Recovery Provisions” attached hereto and incorporated herein by this reference shall apply. In the event of any conflict between the provisions of Exhibit “1” and the other terms and conditions contained in this solicitation, the terms of Exhibit “1” shall apply for all work performed that is related to a Disaster Event.

___. SUSPENSION AND DEBARMENT.

If a firm, or its principals, are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any

Federal department or agency, it may not submit a response to this solicitation. Firms responding to or receiving an award for this contract shall comply with 2 CFR 200.213 regarding debarment, suspension, ineligibility and voluntary exclusion for federal aid contracts. Firms responding to this solicitation should execute and return with their response an executed copy of Attachment “I”, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Federal Aid Contracts. A contract shall not be awarded to a respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a respondent fails to return the form with its response.

___. LOBBYING ACTIVITIES.

Firms responding to or receiving an award for this contract shall comply with the provisions of Appendix II to 2 CFR Part 200 regarding lobbying activities on federal aid contracts. Firms responding to this solicitation should execute and return with their response an executed copy of Attachment “J”, Certification for Disclosure of Lobbying

Activities on Federal Aid Contracts. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

6. PRE-PROPOSAL CONFERENCE

6.1. Date

A Non-Mandatory Pre-Proposal Conference will be held at:

JOIN THE VIRTUAL PRE-PROPOSAL CONFERENCE. Online:

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTY0ZjFhMTctYTA4OC00MDNiLWE4ZjktMzMwMjNmZmFhZ mMz%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da

9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98522eaa-bc42-4b08-888d-

90678582296b&directDl=true&msLaunch=true&enableMobilePage=true&suppressProm pt=true Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the Conference ID: 206 642 929# on Thursday, March 5, 2026 at 11:00 am.

6.2. Purpose

The Pre-Proposal conference is intended to provide prospective Proposer(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Proposals. Representatives from the Procurement and

Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions.

6.3. Oral Interpretations and Addenda

All interpretations and clarifications related to the Request for Proposals, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts

Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing.

6.4. Clarification of Requirements

To facilitate the clarification of requirements, it is strongly recommended that Proposer(s) submit all questions in writing, at least three (3) days prior to the pre-proposal conference.

Please complete the attached "Pre-Proposal Conference Attendance Notification Form,"

Attachment “I,” if applicable, and return via fax or email to:

Angela L. Thomas, MBA, CPPB,Senior Purchasing Agent

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Telephone: (407) 246-2563

Fax: (407) 246-2869

Email: angela.thomas@orlando.gov

Website: http://www.orlando.gov/procurement/

7. PROPOSAL DUE DATE AND TIME

7.1. Proposal Due Date

Sealed Proposals must be submitted electronically and received by Procurement and

Contracts Division, no later than 2:00 pm, Local Time, Orlando, FL, on Thursday, April 2, 2026. Proposals received after this date and time, will not be considered.

http://www.orlando.gov/procurement/

7.2. Public Opening

Proposals will be publicly opened and announced by the Procurement and Contracts

Division on the due date and time as specified herein. The Proposer’s name and verification of bond submittal, if applicable, will be publicly announced aloud at the

Proposal opening.

Instructions to join the solicitation opening virtual meeting:

A. Select a method to join

1. Join a Microsoft Teams Meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web. For information on joining a

Microsoft Teams Meeting from the app or on the web, visit:

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-

4414-8bb9-ee88e9236ee4

B. Choose your device and download Teams

1. Go to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download the desktop or mobile application, follow the instructions to join a Microsoft Teams Meeting on the web.

C. Join the virtual meeting

1. See Introduction Section for the Location and/or link to the virtual Proposal

Opening.

a. Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

D. Provide live public comment

1. An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.

7.3. Public Record

Proposals received in response to this Request for Proposals are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Proposal opening, whichever is earlier.

8. PROPOSAL PREPARATION AND FORMAT

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app

8.1. Preparation

Prepare your Proposal in a clear and concise manner. Ensure that the content of your

Proposal submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Proposals document to ensure responsiveness. Proposals that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information.

8.2. Incurred Expenses

The City is not responsible for any expenses which Proposers may incur in preparing and submitting Proposals including presentations and any other expenses called for in this

Request for Proposals.

8.3. Proprietary Information

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all

Proposers should be aware the Request for Proposals and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Proposers to

Committee members, advisors to the Committee, and City staff and officials administering this solicitation and evaluating the proposals. A generic notation that information is “confidential” is not sufficient. Failure to provide the

Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with

Chapter 119 of the Florida Statutes.

B. Each Proposer shall complete the “Confidential and/or Proprietary Information

Exemption Form”, included with this Request for Proposals as Attachment “C”, and submit the form with their Proposal.

C. In addition to the Proposal submitted pursuant to Section 9.13, a Proposer asserting any exemptions from public disclosure regarding any portions of its

Proposal shall also provide a redacted copy of its Proposal in electronic format suitable for public disclosure, redacting only such portions of its proposal identified on Attachment “C” as exempt from disclosure under an applicable law.

D. By submitting a proposal, a Proposer acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Proposer will upon the request of City (at the City’s discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Proposer's designation of material as confidential or exempt from public disclosure. A

Proposer shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including attorneys' fees), related to the Proposer’s designation of material as confidential or exempt from public disclosure.

E. Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action.

F. All Proposals received from Proposers in response to this Request for Proposals will become the property of the City of Orlando and will not be returned to the

Proposers.

9. REQUIRED PROPOSAL SUBMITTALS

Outline Format for Response

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Proposals be organized in the manner as specified.

9.1. Title Page

Provide the name of Proposer's…