Custodial Services

The University of Texas at Dallas Facilities Management Department is seeking proposals from qualified custodial service vendors to provide scheduled cleaning services for designated buildings on its Main Campus and South Campus. The solicitation aims to select up to three vendors to service three distinct areas: Main Campus Area 1, Main Campus Area 2, and South Campus, with a total of 2,532,129 net cleanable square feet. The initial contract period will run for three years, from July 1, 2026, through June 30, 2029, with an option to extend for two additional years. Proposers must provide comprehensive custodial services including day porter services, evening cleaning, weekend coverage, and specialized laboratory cleaning with strict safety protocols. Key evaluation criteria include cost proposal (40%), quality control programs (10%), supervisory and staffing plans (10%), leadership qualifications (10%), past experience (10%), custodial service history (10%), green cleaning programs (5%), and performance-based contract experience (5%). A mandatory site visit is scheduled for January 20, 2026, at 8:00 AM, and proposals are due February 17, 2026, at 2:00 PM CST through the Euna Procurement portal.

The procurement includes a Historically Underutilized Business (HUB) Subcontracting Plan requirement, with vendors encouraged to utilize Texas-certified HUB vendors and demonstrate good faith efforts in subcontracting. Proposers must complete a HUB Subcontracting Plan and may choose from various scenarios, including self-performing the entire contract or subcontracting with HUB and non-HUB vendors. Vendors must have a minimum of five years in business with proven commercial experience in higher education or government custodial services. While no specific incumbent vendor is mentioned, the solicitation requires comprehensive documentation including laboratory safety training, green cleaning guidelines, and detailed pricing workbooks. The contract mandates extensive insurance requirements, including Workers' Compensation, Commercial General Liability, and Automobile Liability coverage of at least $1,000,000. Proposers must also comply with various state and federal regulations, including debarment certifications, background checks, and specific sustainability standards such as using at least 30% environmentally certified cleaning products.