14-Submission Instructions - UTD20251111-TB.pdf
PDF 132 KB Posted
- Attached to
- Custodial Services
- Solicitation number
- UTD20251111-TB
- Issued by
- Dallas County, Round Rock City, Texas
About this file
This document is a submission instructions file for the University of Texas at Dallas Facilities Management Department's custodial services solicitation. The university is seeking proposals from qualified vendors to provide scheduled custodial services for designated buildings across Main Campus Area 1, Main Campus Area 2, and South Campus, with the intent to select up to three vendors. The initial contract period begins July 1, 2026, and extends through June 30, 2029, with options to extend for up to two additional years through June 30, 2031. The question period runs from January 5, 2026 at 8:00 AM CST through January 27, 2026 at 2:00 PM CST, with proposal submissions due by February 17, 2026 at 2:00 PM CST. Suppliers must submit materials through the Euna Procurement portal at https://utdallas.bonfirehub.com/opportunities/210244.
Suppliers must provide multiple required documents including VetHub HSP documents, a cost proposal pricing workbook in Excel format specific to each service location being bid, a general questionnaire, terms and conditions acknowledgment, signature page, technical proposal, and addenda acknowledgement form. All documents must be submitted in PDF format except the cost proposal, which requires Excel files (.xls or .xlsx). The solicitation covers janitorial and custodial services under NIGP commodity code 91039. The maximum upload file size is 1000 MB per submission, and suppliers are advised to allow at least one day before the closing deadline to complete the uploading and finalization process. Technical support for submission issues is available through Euna Procurement at support.bonfire@eunasolutions.com.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
When preparing your submission on Euna Procurement you will first be asked to select which Decisions you are going to submit to. Based on what you choose Euna Procurement will build a list of Requested Information that you need to provide.
This project has multiple Decisions that you can submit to listed below:
• Service Location → Main Campus Area 1
• Service Location → Main Campus Area 2
• Service Location → South Campus
Requested Information
Name Type # Files Requirement Instructions
VetHub HSP Documents
File Type: PDF (.pdf) Multiple Required
Cost Proposal (Pricing Workbook)
File Type:
Excel (.xls, .xlsx)
Multiple
Required, Main Campus Area 1, Main Campus Area 2, South Campus
When submitting 'Cost Proposal (Pricing Workbook)' you will need to provide a Excel (.xls, .xlsx) for:
Main Campus Area 1, Main Campus Area
Name Type # Files Requirement Instructions
2, South Campus that you are bidding on.
General Questionnaire
File Type: PDF (.pdf) Multiple Required
Terms and Conditions
File Type: PDF (.pdf) Multiple Required
Signature Page File Type: PDF (.pdf) Multiple Required
Technical Proposal
File Type: PDF (.pdf) Multiple Required
Addenda Acknowledgeme nt Form
File Type: PDF (.pdf) Multiple Required
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 91039 Janitorial and Custodial Services
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://utdallas.bonfirehub.com/opportunities/210244
The Question period for this opportunity starts Jan 05, 2026 8:00 AM CST. The Question period for this opportunity ends Jan 27, 2026 2:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 17, 2026 2:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas - Dallas uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You https://utdallas.bonfirehub.com/opportunities/210244 mailto:support.bonfire@eunasolutions.com can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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