Court Reporter for Administrative Hearings

The Nevada State Purchasing Division, on behalf of the Department of Conservation and Natural Resources' Division of Water Resources, is soliciting court reporting services for administrative hearings through RFP 70CNR-S3484. The procurement seeks a single contractor to provide certified court reporters for hearings related to water rights matters, including protested applications, cancellations, forfeitures, and adjudications. Reporters must be Nevada state certified with experience in administrative and technical hearings, preferably in water law, and must arrive at least 30 minutes prior to scheduled hearings. Deliverables include verbatim records of testimony, legal arguments, and technical evidence, with transcripts to be delivered in electronic (PDF, Word) and hard copy formats within 10 business days of standard hearings or 3 business days for expedited transcripts. The evaluation will be based on weighted criteria: Experience and Qualifications (30%), Quality and Accuracy Standards (25%), Timeliness and Availability (20%), Customer Service and References (10%), and Cost Proposal (15%). Key dates include a November 13, 2025 deadline for questions, November 20, 2025 for posting answers, December 3, 2025 for references, and a December 4, 2025 submission deadline at 2:00 PM Pacific Time. The evaluation period is estimated for December 4-11, 2025, with a potential contract start date of February 10, 2026.

The procurement offers a five percent preference to Nevada-based businesses and applies an inverse preference to vendors from states that impose in-state preferences not afforded to Nevada vendors. Vendors must be registered on nevadaepro.com, hold a Nevada business license, and maintain an active entity registration with sam.gov prior to contract award. Mandatory requirements include compliance with Nevada law, indemnity provisions, agreement not to boycott Israel, and data encryption and stateside data maintenance. The State strongly prefers vendors to accept the attached standard form contract and insurance schedule as written, with insurance requirements including Commercial General Liability coverage of $2,000,000 aggregate and $1,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation at statutory limits, and Professional Liability of $1,000,000 per claim and $2,000,000 aggregate. While no specific incumbent vendor is mentioned, the contract is structured for a four-year term, subject to Board of Examiners' approval. The solicitation does not specify a precise budget range, but requires detailed cost proposals as part of the evaluation process.