70CNR-S3484 - Scope of Work rev102825.docx
DOCX document 43 KB Posted
- Attached to
- Court Reporter for Administrative Hearings
- Solicitation number
- 70CNR-S3484
- Issued by
- Clark County, Nevada
About this file
This is a Scope of Work document issued by the Nevada State Purchasing Division for the Department of Administration on behalf of the Division of Water Resources (NDWR), soliciting court reporting services for administrative hearings under RFP 70CNR-S3484. The contractor shall provide certified court reporters for all scheduled NDWR hearings related to water rights matters, including protested applications, cancellations, forfeitures, and adjudications. Reporters must be Nevada state certified with experience in administrative and technical hearings, preferably in water law, and must arrive at least 30 minutes prior to scheduled hearing times. The contractor shall produce verbatim records of all testimony, legal arguments, procedural discussions, and technical evidence, delivering certified transcripts in both electronic (PDF, Word) and hard copy formats. Standard transcripts must be delivered within 10 business days of the hearing, while expedited transcripts are available within 3 business days at agreed-upon rates. Additional services include real-time reporting, rough draft transcripts, electronic audio recordings, and on-demand transcription services for pre-recorded audio or video files with standard and expedited turnaround options.
The document does not specify pricing terms, set asides, contract amounts, funding sources, incumbent contractor information, or award dates. All transcripts and related records must be maintained with strict confidentiality and secure storage protocols, with records retained for periods specified by NDWR or applicable law. The contractor must establish a secure destruction protocol for records upon NDWR's request. Quality assurance processes are required for all transcription services to ensure accuracy and compliance with NDWR standards and applicable court rules.
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Other files
| File | Type | Posted |
|---|---|---|
| 70CNR-S3484-Reference-Questionnaire_112025.docx | DOCX document | |
| 70CNR-S3484-RFP - Request-for-Proposals~3.docx | DOCX document | |
| Insurance Schedule .doc | DOC document | |
| Standard-form-contract~7.docx | DOCX document | |
| 70CNR-S3484 Bid_Q and_A -Responses_FINAL_112025.xlsx | XLSX spreadsheet | |
| COURT REPORTER- COST SCHEDULE.pdf | ||
| Quote Instructions.pdf | ||
| Terms-and-conditions-for-services~7.pdf | ||
| 2024.07.31 SAMPLE Transcript - 112025.pdf | ||
| 70CNR-S3484-checklist-scorecard rev102825.xlsx | XLSX spreadsheet | |
| Certification-regarding-lobbying~7.pdf | ||
| 70CNR-S3484-Vendor-Information-Response.pdf | ||
| 2024.07.31_SAMPLE_Redacted_Invoice_4674_from_Capitol_Reporters _Buena Vista Adj._.pdf |
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Text version
Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com
Court Reporting Services for Administrative Hearings RFP 70CNR-S3484
SCOPE OF WORK
Pursuant to Nevada Revised Statutes (NRS) Chapters 532, 533, and 534, the Division of Water Resources (NDWR) is authorized to conduct administrative hearings related to water rights. These hearings may relate to, but are not limited to, protested applications, cancellations, forfeitures, and adjudications of pre-statutory water rights. Hearings are conducted by the Nevada State Engineer or designated staff members. Due to the technical and legal nature of these proceedings, a complete, accurate, and certified transcript is required for use by reviewing courts on appeal and for reference by the parties involved.
Deliverable and Required Services
The successful contractor shall provide court reporting services to include, but not be limited to, the following:
Attendance at Hearings
Provide a certified court reporter for all scheduled NDWR hearings, as requested.
A. Reporters must be certified in accordance with Nevada state requirements.
B. Assign personnel with experience in administrative and technical hearings, preferably with familiarity in water law.
C. Ensure punctual arrival and readiness with all necessary equipment.
D. Reporters should arrive at least 30 minutes prior to the scheduled start time to allow for setup and coordination.
Verbatim Record
Accurately capture and record all testimony, legal arguments, procedural discussions, and technical evidence presented during the hearing.
Maintain a neutral, complete, and impartial record of proceedings, free from interpretation or omission.
Certified Transcripts
Produce certified transcripts in compliance with applicable court rules, NDWR standards, and statutory requirements.
Provide transcripts in both electronic (PDF, Word) and hard copy formats, as requested by NDWR.
Include a certificate of accuracy with each transcript, if required.
Timeliness of Delivery
Standard transcripts shall be delivered within 10 business days of the hearing unless expedited service is requested.
Expedited transcripts shall be provided within 3 business days, if requested, at agreed-upon rates.
Deliver transcripts in digital formats (PDF, Word) via secure file transfer or encrypted email, as required.
Confidentiality and Records Management
Maintain strict confidentiality of all proceedings, transcripts, and related records.
Ensure secure storage, handling, and transfer of all transcripts, recordings, and sensitive materials.
Retain records for a period specified by NDWR or applicable law and provide a secure destruction protocol upon request.
Additional Services (as needed)
Provide real-time reporting or rough draft transcripts upon request.
Supply electronic audio recordings of proceedings, if available, for NDWR’s internal records.
On-Demand Transcription Services:
Provide transcription services for pre-recorded audio or video files of NDWR hearings or related proceedings, upon request.
Transcriptions must be verbatim and adhere to formatting standards specified by DWR.
Offer standard and expedited turnaround options, with delivery in secure digital formats.
Include a quality assurance process to ensure transcription accuracy.
Revised 2024-10 Page 2 of 2
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