Conveyer dishwasher and installation

The West Virginia Department of Health and Human Resources, on behalf of William R. Sharpe, Jr. Hospital in Lincoln County, seeks to procure and install one Hobart CL66-BAS+BUILDUP 480/60/3 conveyor dishwasher unit equipped with an all-electric blower-dryer or an equivalent model meeting all specifications. The procurement encompasses delivery and complete installation services, including removal and disposal of the existing Hobart CLPS66e dishwasher, unpacking, assembly, electrical and plumbing connections, ductwork fabrication, and any modifications necessary to accommodate the new system's exhaust requirements. The project must be completed by a Hobart factory-certified technician within 30 business days of equipment receipt during normal business hours (7:00 AM to 5:00 PM EST, Monday through Friday, excluding state-recognized holidays). Vendors must demonstrate specific qualifications including documented experience installing similar dishwashers on three or more occasions within the last ten years, current training and certification documentation, factory authorization from the equipment manufacturer with a certified technician, and compliance with the National Electric Code, International Building Code, International Mechanical Code, UL-916-PAZX standards, and NFPA requirements. The contract includes a one-year full warranty on parts and labor against manufacturer defects plus Hobart Care Unlimited service coverage offering weekday support with unlimited calls, one business day emergency response, and three business days for non-emergency support. Post-installation training on equipment operation and maintenance must be provided within eight hours of completion. The solicitation timeline includes a mandatory pre-bid meeting on June 18, 2024, at 9:00 AM at the hospital location, a vendor question deadline of June 25, 2024, at 12:00 PM, and a bid submission deadline of July 2, 2024, at 1:30 PM at the Department of Health and Human Resources Purchasing Division in Charleston, West Virginia.

This solicitation is issued under the exemption provided by West Virginia Code Section 5A-3-3a, which exempts facilities providing direct patient care services managed by the Department of Health and Human Resources from standard state purchasing guidelines; however, the contract may be funded in whole or in part with federal funds, which would subject the procurement and awarded contract to Federally Funded Procurement requirements including Davis-Bacon wage compliance for construction work exceeding $2,000, equal employment opportunity provisions, and debarment and suspension verification through the System for Award Management. All bidders must submit a notarized West Virginia Drug-Free Workplace Conformance Affidavit and a bid bond in the amount of five percent of the total bid submitted by a surety licensed in West Virginia. The contract award will be made to the lowest qualified responsive bidder that meets all specifications and requirements, with no split awards considered; actual contract quantities may vary from the estimate depending on agency needs. No specific contract value or budget range is identified in the solicitation documents, and no incumbent vendor or existing contract specifications requiring integration are referenced. Performance bond, labor and material payment bond, and maintenance bond at 100 percent of contract value, along with commercial general liability and automobile liability insurance of $1,000,000 or more per occurrence and builders risk insurance at 100 percent of contract value, are required as conditions of contract award.