RFQ Specifications.docx

REQUEST FOR QUOTATION

Conveyer Dishwasher System and Installation

WSH2400000005

GENERAL CONSTRUCTION SPECIFICATIONS (No AIA Documents)

1. The West Virginia Department of Health Facilities (DHF), William R. Sharpe Jr. Hospital located at 936 Hospital Road Weston, West Virginia 26452 is soliciting bids to provide a dishwasher, electric blower-dryer, and complete installation of the equipment at the facility.

NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at: http://intranet.wvdhhr.org/ops/EEO/forms/H1.5%20Utilization%20Report%20and%20EEO%20policy.pdf

NOTE: The contract awarded as a result of this solicitation may be funded in whole or in part with Federal Funds and thus this solicitation and its resulting awarded contract are subject to the requirements of Attachment 1: Provisions Required for Federally Funded Procurements.

The project is to provide the equipment and complete the installation to replace the existing Hobart CLPS66e (480vac/60Hz/3Phase voltage) conveyer dishwasher and CLe Electric Blower-Dryer at the Hospital as more fully described in the Exhibit B - Project Plans.

The Vendor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Vendor shall furnish any incidental work, materials, labor, and equipment that are necessary to complete the Construction Services, even if such incidental work is not explicitly included in the Project Plans.

1. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions and in the Project Plans as defined below.

2.1 “Construction Services” means installation of a new dishwasher to replace the existing dishwasher and electric blower at the facility by the Vendor under this Contract.

2.2 “Pricing Page” means the pages contained in wvOASIS, attached hereto as Exhibit A, or included in the Project Plans upon which Vendor should list its proposed price for the Construction Services.

2.3 “RFQ” means the official RFQ published by DHF Purchasing and identified as WSH2400000005.

2.4 “Project Plans” means documents developed by an architect, an engineer, the Agency, or another design professional, which are attached hereto as Exhibit B, that provide detailed instructions on how the Construction Services are to be performed. In the event that Project Plans contain drawings or other documents too large to attach in Exhibit B, Vendors can obtain copies in accordance with Section 9 of these Specifications.

2.5 “UBC” is Uniform Building Code.

2.6 “ICBO” is International Conference of Building Officials.

2. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Project Plans.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. Experience: Vendor, or Vendor’s employees that will be performing under this contract, must have successfully installed dishwashers of this type, currently being utilized by the facility on three or more occasions in the last ten years. Vendor should provide information confirming its experience upon request by the facility.

3.2. Training: Vendor, or Vendor’s employees that will be performing under this contract, shall be trained and/or certified to provide training services on the equipment located at the facility. Vendor must provide Agency with documentation satisfactory to verify training and certification upon request.

3.3. Factory Authorization: Vendor must be authorized by the applicable manufacturer to perform the work on the equipment, and a certified technician must be onsite to perform the work.

3.4. Building Codes: At a minimum, the Elevator remodel/maintenance shall comply with the current editions of the following standards and codes in effect at the time of performance.

3.4.1. National Electric Code (NEC)

3.4.2. International Building Code (IBC)

3.4.3. International Mechanical Code (IMC)

3.4.4. Underwriters Laboratories: Products shall be UL-916-PAZX listed.

3.4.5. ANSI/ASHRAE Standard 135-2004 (BACnet)

3.4.6. ANSI/EIA/CEA-709.1 (LonTalk)

3.5. NFPA (National Fire Protection Association)

4. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

5. SELECTION OF ALTERNATES: Pursuant to W. Va. Code § 5-22-1(f), any solicitation of bids shall include no more than five alternates. Alternates, if accepted, shall be accepted in the order in which they are listed on the bid form. Any unaccepted alternate contained within a bid shall expire 90 days after the date of the opening of bids for review. Determination of the lowest qualified responsible bidder shall be based on the sum of the base bid and any alternates accepted.

6. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Project Plans.

7. SUBSTITUTIONS: Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline. Vendors submitting substitution requests should submit product brochures and product specifications during the official question and answer period. All substitutions must be approved before bid.

8. PROJECT PLANS: The checked box will apply to Project Plans for this solicitation.

☒ No Additional Project Plan Documents: There are no additional Project Plans other than those attached hereto as Exhibit B or any subsequent addenda modifying Exhibit B.

9. CONDITIONS OF THE WORK

9.1. Permits: The Vendor shall procure all necessary permits and licenses to comply with all applicable Federal, State, or Local laws, regulations and ordinances of any regulating body.

9.2. Existing Conditions: If discrepancies are discovered between the existing conditions and those noted in the specifications, Vendor must immediately notify the Agency's representative. Vendor must also immediately notify the Agency if suspected hazardous materials are encountered.

9.3. Standard Work Hours: The standard hours of work for this Contract will be 7:00AM-5:00PM EST Monday-Friday excluding holidays recognized by the State of West Virginia. Any work outside of the standard hours of work must be approved in advance at the Agency’s sole discretion. Authorization of work outside of the standard hours of work will not entitle Vendor to additional compensation.

9.4. Contract Term: The project must be started within 4 weeks upon receipt of the equipment. Once the installation is started, it must be completed within one (1) week of the work beginning.

9.5. Project Closeout: Project Closeout shall include the following:

9.5.1. Final Cleanup: Vendor shall perform the final cleanup activities listed below, along with any other final cleanup activities normally associated with the work performed under this Contract, prior to final inspection:

9.5.1.1. Remove all construction debris from site by means of roll off containers. When necessary, provide lifts for material placement.

9.5.2. Final Inspection: Vendor shall participate in a final inspection with the Agency’s project manager. The purpose of the final inspection will be to identify deficiencies that need to be remedied prior to Agency’s final acceptance of the work. Vendor shall at all times be obligated to perform in accordance with the Contract and must take all actions necessary to ensure that work complies with requirements of Contract prior to final acceptance. Final acceptance does not waive or release Vendor from its obligation to ensure that work complies with the Contract requirements. Vendor shall submit any warranty documents to the Agency project manager at final inspection.

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10. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

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10.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

10.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

10.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

10.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

10.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

11. MISCELLANEOUS:

11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _________________________________________________

Telephone Number: ________________________________________________

Fax Number: ______________________________________________________

Email Address: ____________________________________________________

Revised 06/08/18