CONTRACT:SNOW PLOWING AND REMOVAL SERVICES

The New Hampshire Department of Administrative Services is seeking snow plowing and removal services through Request for Bid (RFB) 3084-26 for multiple state facilities across New Hampshire. The procurement covers comprehensive snow and ice removal services for six distinct locations managed by various state departments, including the Department of Business and Economic Affairs, Department of Administrative Services, Department of Education, Lottery Commission, and Department of Natural and Cultural Resources. Vendor responsibilities include snow and ice removal from entrance roadways, parking lots, sidewalks, and other areas when snow accumulation reaches two inches or more, with services to commence as early as 6:00 a.m. on weekdays. The contract requires vendors to perform site visits, stake areas before the snow season, and maintain safe and accessible areas during winter operations. Evaluation criteria will focus on pricing, with the state reserving the right to award based on lowest cost by location. The bid was posted on September 26, 2025, with responses due on October 17, 2025, at 1:30 PM Eastern Time. The initial contract term is approximately two years, from approval through July 31, 2027, with potential extension for up to an additional two years.

The solicitation allows for political subdivisions and nonprofit agencies to participate in the contract, with no specific set-aside designations mentioned. Vendors must provide comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and comply with workers' compensation requirements. Performance guarantees are included, with up to 20% of annual fees at risk for failing to meet service quality, response time, customer service, and equipment maintenance standards. The covered locations span various regions of New Hampshire, including Colebrook, Littleton, Concord, Lebanon, and Allenstown, with site sizes ranging from 975 to 121,968 square feet. Vendors are not required to bid on every location to be considered, providing flexibility in participation. While specific budget ranges are not explicitly stated, the bid includes a pricing matrix for vendors to submit monthly rates for snow plowing and removal services, with pricing options for up to four years of service. The solicitation emphasizes precise snow removal standards, including maintaining handicap spaces, avoiding snow piling in certain areas, and ensuring bare and dry pavement after snow events.