CONTRACT: Dental Supplies

The State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services, is issuing a Request for Bid (RFB 3107-26) for the supply and delivery of comprehensive dental supplies to state agencies. The procurement encompasses a broad range of dental products across multiple categories including acrylics, articulating products, cements, liners, anesthetic products, hand instruments, small equipment, disposables, evacuation products, impression materials, infection control supplies, preventative products, restorative products, rotary instruments, surgical wound care items, and x-ray products, with specific manufacturer item numbers, SKUs, and pack sizes detailed for standardized bidding. Bidders must submit pricing on a minimum of 90 percent of listed items to be considered compliant and must provide hourly labor rates for equipment service calls across four service categories: normal business hours (Monday-Friday, 8:00 AM to 4:30 PM), after-hours weekday service, weekend and holiday service during regular hours, and weekend and holiday emergency service, along with a parts discount percentage. The State intends to award up to three contracts to vendors providing the lowest pricing by section, with a contract term commencing upon Governor and Executive Council approval through April 30, 2031, plus an option to extend for up to two additional years under the same terms and pricing. Successful vendors must establish individual customer accounts for each State agency within three business days of order placement, deliver ordered items within ten business days, maintain a web-based ordering system accessible at all times with inventory control and advanced reporting capabilities, provide comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, maintain workers' compensation insurance, offer one-year product warranties, and provide eight-hour standard and four-hour emergency response times for service. Questions and clarifications must be submitted by February 3, 2026, with State responses provided by February 5, 2026, and bid submissions are due by February 11, 2026, at 11:00 AM Eastern Time.

No set-aside designations or restrictions on organization types are specified in the solicitation documents provided. The procurement does not identify any incumbent vendors or current contractors that must be considered. Bidders must ensure their pricing incorporates all charges including delivery and shipping, with no special charges, surcharges, fuel charges, or drop-ship fees permitted at any time, and bid prices must remain firm for two years with potential annual adjustments on the second anniversary date limited to two percent and based solely on documented manufacturer increases. All successful vendors must submit quarterly and annual usage reports including sustainability certifications and environmental attributes. The solicitation does not identify a specific budget value or award range, though the State reserves the right to add or delete locations and equipment throughout the contract term and to conduct add-on purchases through requests for quotes based on existing pricing and service requirements.