attachment-1-bid-3107-26.xlsx

This is a Request for Bid (RFB 3107-26) offer sheet issued by the State of New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for comprehensive dental supplies to be provided to state agencies. The solicitation encompasses numerous product categories including acrylics, articulating products, cements and liners, anesthetic products, hand instruments, small equipment, disposables, evacuation products, impression materials, infection control supplies, preventative products, restorative products, rotary instruments, surgical wound care items, and x-ray products. Bidders must provide pricing on a minimum of 90 percent of the listed items to be considered compliant, with specific manufacturer item numbers, SKUs, unit of measure, pack sizes, and estimated annual quantities detailed for each product. The State intends to award up to three contracts to vendors offering the lowest pricing by section. Questions and clarifications must be submitted by February 3, 2026, with State responses provided by February 5, 2026, and bid submissions are due by February 11, 2026, at 11:00 AM Eastern Time. The contract term will commence upon Governor and Executive Council approval through April 30, 2031, with an option to extend for up to two additional years under the same terms and pricing.

Bidders must submit hourly labor rates for equipment service calls across four categories: normal business hours (Monday-Friday, 8:00 AM to 4:30 PM), after-hours weekday service, weekend and holiday service during regular hours, and weekend and holiday emergency service, along with a parts discount percentage. All pricing must be firm for two years with potential adjustments on the second anniversary limited to two percent based on documented manufacturer increases. Successful vendors must establish individual customer accounts for each State agency within three business days of order placement, deliver ordered items within ten business days, maintain a web-based ordering system with inventory control and reporting capabilities, provide general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, maintain workers' compensation insurance, offer one-year product warranties, and provide eight-hour standard and four-hour emergency response times for service. Bid prices must incorporate all charges including delivery and shipping with no additional surcharges, fuel charges, or drop-ship fees permitted. Successful vendors must submit quarterly and annual usage reports including sustainability certifications and environmental attributes.