addendum-1-bid-3107-26.pdf
PDF 286 KB Posted
- Attached to
- CONTRACT: Dental Supplies
- Solicitation number
- Bid 3107-26
- Issued by
- New Hampshire
About this file
This Addendum #1 modifies Bid Invitation 3107-26 issued by the State of New Hampshire, Division of Procurement and Support Services, for the supply and delivery of dental supplies to state agencies. The addendum extends the timeline for vendor questions from February 3, 2026, to February 6, 2026, delays the State's response to questions from February 5, 2026, to February 10, 2026, and extends the bid closing date from February 11, 2026, to February 17, 2026, at 11:00 AM Eastern Time. The document also updates the Microsoft Teams meeting details for the bid opening, providing new meeting identification numbers and passcodes for vendors to access the virtual bid opening.
The addendum makes three substantive changes to the original bid terms regarding pricing and price adjustments. First, Section 16.1 is modified to reduce the firm price period from two years to one year, with adjustments permitted beginning on the second anniversary date. Second, Section 17.1 is amended to increase the maximum annual price adjustment cap from 2 percent to 3.5 percent, though increases remain limited to documented manufacturer increases and exclude fuel costs, regulatory charges, and administrative costs. All other specifications from the original bid solicitation remain valid and unchanged, and vendors must submit the signed addendum acknowledgment with their bid responses.
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Other files
| File | Type | Posted |
|---|---|---|
| attachment-1-bid-3107-26.xlsx | XLSX spreadsheet | |
| attachment-1-bid-3107-26.xlsx | XLSX spreadsheet | |
| bid-3107-26.pdf | ||
| addendum-2-bid-3107-26-0.pdf | ||
| addendum-1-bid-3107-26.pdf | ||
| bid-3107-26.pdf | ||
| addendum-2-bid-3107-26.pdf |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: February 3, 2026
ADDENDUM # 01 TO BID INVITATION 3107-26
DATE AND TIME OF BID CLOSING: 2/11/2026 11:00 AM
FOR: DENTAL SUPPLIES
Question 1: Can you provide the estimated spend (dollar amount) on this contract State Response: Contract spend is based on individual agency budgets.
Question 2: How should freight and shipping costs be handled—are they expected to be included in unit pricing for the full contract term State Response: See Page 7 of 19, section 16 bid, prices item 16.1
Question 3: Please confirm whether the State’s intent is that pricing must remain fixed for the entire base term and any extension periods with no adjustment mechanism State Response: See Page 7 of 19, section 17, item 17.1 and below change
Question 4: Will the state allow for price increase notification State Response: See page 7 of 19, section 17, item 17.1 and below change
Question 5: Will vendors be allowed to make exceptions to the bid State Response: See Page 4 of 19, section 4, item 4.1.
Bid Currently Reads 16 Bid Prices Section 16.1: Bid prices shall remain firm for two years and may be adjusted on the second (2nd) anniversary date of this contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) and drop ship fees may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.
Change Bid to Read Item 16 Bid Prices Section 16.1 (change is highlighted): Bid prices shall remain firm for one year and may be adjusted on the second (2nd) anniversary date of this contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) and drop ship fees may not be added on at any time.
Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.
Bid Currently Reads 17 Price Adjustments 17.1: On the second (2nd) anniversary date of this contract, and annually thereafter, the successful Vendors may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to Bureau of Purchase & Property, 25 Capitol Street, Concord, NH 03301, no less than ninety (90) days prior to the effective date of said price increase. The State reserves the right to reject any price increases it deems unreasonable.
If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.
The yearly increase for any item shall not exceed 2%. Requests for price increases may only be based Manufacturer increase and not on fuel costs, regulatory charges or any other type of surcharge or administrative cost.
Change Bid to Read Item 17 Bid Prices Section 17.1 (change is highlighted):
On the second (2nd) anniversary date of this contract, and annually thereafter, the successful Vendors may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to Bureau of Purchase & Property, 25 Capitol Street, Concord, NH 03301, no less than ninety (90) days prior to the effective date of said price increase. The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.
Bid Currently Reads 17 Price Adjustments 17.1: The yearly increase for any item shall not exceed 2%. Requests for price increases may only be based Manufacturer increase and not on fuel costs, regulatory charges or any other type of surcharge or administrative cost.
Change Bid to Read Item 17 Price adjustments Section 17.1 (change is highlighted)The yearly increase for any item shall not exceed 3.5%. Requests for price increases may only be based Manufacturer increase and not on fuel costs, regulatory charges or any other type of surcharge or administrative cost.
7. TIMELINE: BID CURRENTLY READS
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.
Bid Solicitation distributed on or by: 2/3/2026 Last day for questions, clarifications, and/or requested changes to bid: 2/3/2026
States response to questions, clarifications, and/or requested changes to bid:
2/5/2026
Bid Closing (Eastern Time): 2/11/2026 11:00 AM
Change Bid to Read (change is highlighted):
7. TIMELINE:
7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.
Bid Solicitation distributed on or by: 2/3/2026 Last day for questions, clarifications, and/or requested changes to bid: 2/6/2026
States response to questions, clarifications, and/or requested changes to bid: 2/10/2026
Bid Closing (Eastern Time): 2/17/2026 11:00 AM
Bid Currently Reads: Page 14 Section 48 BID OPENING
Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 603-931-4944,888355205# United States, Concord Phone Conference ID: 888 355 205# Find a local number | Reset PIN Learn More | Meeting options
Change Bid to Read (change is highlighted):
Microsoft Teams Join the meeting now Meeting ID: 264 438 786 629 2 Passcode: 4GV9aZ9C Dial in by phone +1 603-931-4944,905014196# United States, Concord Find a local number Phone conference ID: 905 014 196# Join on a video conferencing device Tenant key: nhgov@m.webex.com Video ID: 119 533 666 5
PURCHASING AGENT: Carrie Martin Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE
PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER
SPECIFICATIONS REMAIN UNCHANGED AND VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2VmM2I0NWUtMmI3YS00ZTlhLWE0NDMtNWVkOTI3NDA0OGVl%40thread.v2/0?context=%7b%22Tid%22%3a%22992deae9-1c4c-42c8-a310-5088af55ba74%22%2c%22Oid%22%3a%22d7204119-e3db-4e58-92a3-473ed458017c%22%7d tel:+16039314944,,888355205#%20 https://dialin.teams.microsoft.com/f7a647af-ea74-46b0-81b7-19cbfe838a27?id=888355205 https://mysettings.lync.com/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=d7204119-e3db-4e58-92a3-473ed458017c&tenantId=992deae9-1c4c-42c8-a310-5088af55ba74&threadId=19_meeting_Y2VmM2I0NWUtMmI3YS00ZTlhLWE0NDMtNWVkOTI3NDA0OGVl@thread.v2&messageId=0&language=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGM2NTkzMzgtYTBjMi00YzM3LThlNTMtZTMzMTU1YmQzYzZm%40thread.v2/0?context=%7b%22Tid%22%3a%22992deae9-1c4c-42c8-a310-5088af55ba74%22%2c%22Oid%22%3a%225960e20d-ef02-4095-919a-656fb9a129af%22%7d tel:+16039314944,,905014196 https://dialin.teams.microsoft.com/f7a647af-ea74-46b0-81b7-19cbfe838a27?id=905014196 mailto:nhgov@m.webex.com mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
| 7. TIMELINE: bid currently reads |
| 7. TIMELINE: |
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