Compressed Natural Gas (CNG) Compressor Repair/Maintenance

The City of Palo Alto is seeking a qualified contractor to provide comprehensive compressed natural gas (CNG) compressor repair and maintenance services for two fueling stations located at the Municipal Services Center. The procurement involves a three-year contract spanning from April 1, 2026, to March 31, 2029, with a focus on preventative maintenance, regulatory compliance, and emergency repair services for both a public CNG station and a non-public fleet-focused station. Key deliverables include quarterly preventative maintenance (three times annually), annual comprehensive maintenance, and 24-hour emergency repair services with a 4-hour response time. Proposers must demonstrate expertise in maintaining specialized compressor, storage, dispenser, and fuel management systems, and provide detailed documentation of their maintenance and regulatory compliance programs. The evaluation criteria encompass proposal quality, solution effectiveness, relevant experience, cost, financial stability, performance capability, and regulatory compliance history. Proposal submissions are due January 13, 2026, at 3:00 p.m., with questions accepted until December 29, 2025. Contractors must be certified technicians capable of conducting initial assessments and developing manufacturer-recommended preventative maintenance plans.

The solicitation does not explicitly specify set-aside designations or restrictions on respondent types. The existing infrastructure includes two CNG stations: a public station built in 1993 with an Ariel Model JGP/1 compressor and three 4,000 psi storage tanks, and a non-public fleet station built in 2007 with an Ariel Model JGP/2 compressor and three 5,500 psi storage tanks. The City operates approximately 18 CNG-fueled vehicles and has fueling agreements with Palo Alto Unified School District and Greenwaste. Contractors must provide evidence of financial stability through audited or reviewed financial statements, a letter of good standing, or a Dun & Bradstreet report. The compensation structure is based on a not-to-exceed budget with hourly rates for different service times (normal working hours, after-hours, and weekends/holidays), and an estimated annual parts and consumables budget of $10,000. While a specific total contract value is not explicitly stated, the comprehensive nature of the services and three-year term suggests a substantial investment in maintaining critical CNG infrastructure.