Firm_Experience_.pdf

This is a Firm Experience Qualifications form from the City of Palo Alto requesting documentation of contractor experience relevant to a Compressed Natural Gas (CNG) compressor repair and maintenance services procurement. The City seeks a qualified contractor to provide comprehensive preventative maintenance, regulatory compliance support, and emergency repair services for two CNG fueling stations at the Municipal Services Center—one public station and one non-public fleet-focused station—over a three-year contract term from April 1, 2026, to March 31, 2029. Required services include quarterly preventative maintenance (three times annually), annual comprehensive maintenance, initial facility assessments, manufacturer-recommended maintenance plan development, and 24-hour emergency repair services with a 4-hour response time. Proposals must be submitted by January 13, 2026, at 3:00 p.m., with questions accepted until December 29, 2025. The form requires bidders to document relevant project experience by providing project name, client, description of work performed, total project cost, percentage of work the firm was responsible for, completion period, and client contact information, while also certifying whether the firm met project schedules and budgets.

The City's existing infrastructure includes a 1993 public station with an Ariel Model JGP/1 compressor and three 4,000 psi storage tanks, and a 2007 fleet station with an Ariel Model JGP/2 compressor and three 5,500 psi storage tanks. Contractors must be certified technicians capable of conducting initial assessments and developing preventative maintenance plans compliant with federal, state, and local regulations. Compensation is structured as a not-to-exceed budget with hourly rates differentiated by service time (normal working hours, after-hours, and weekends/holidays), plus an estimated annual parts and consumables budget of $10,000. Contractors must provide financial stability evidence through audited or reviewed financial statements, a letter of good standing, or a Dun & Bradstreet report. No specific set-asides or respondent restrictions are explicitly identified, and evaluation criteria include proposal quality, solution effectiveness, relevant experience, cost, financial stability, performance capability, and regulatory compliance history.