Attachment_E_-_Bid_Table.doc

This is a cost proposal/bid table for the City of Palo Alto's compressed natural gas (CNG) compressor repair and maintenance services contract. The procurement covers a three-year period from April 1, 2026, to March 31, 2029, for maintenance and emergency repair services at two CNG fueling stations located at the Municipal Services Center. The bid table specifies six line items across three annual periods: three quarterly preventative maintenance services, one annual preventative maintenance service, 40 hours of call-out service during normal weekday hours, one hour of call-out services during normal weekday after-hours, one hour of call-out services during weekends and holidays, and a lump sum allocation for parts, materials, and consumables estimated at $10,000 annually. Proposal submissions were due January 13, 2026, at 3:00 p.m.

Bidders are required to provide unit pricing for each line item and calculate total item prices inclusive of all labor, equipment, transportation, miscellaneous overhead, and applicable taxes for each of the three contract years. The bid table notes that items 3 and 6 contain estimated values for parts costs and anticipated call-out hours annually, with actual costs potentially varying based on real conditions. Contractors must demonstrate financial stability through audited or reviewed financial statements, a letter of good standing, or a Dun & Bradstreet report. The compensation structure utilizes hourly rates for different service times and maintains a not-to-exceed budget framework. No specific set-aside designations or restrictions on respondent types are explicitly stated in the solicitation.