Attachment_E_-_Bid_Table.doc

This is a Cost Proposal/Bid Table attachment for the City of Palo Alto's Compressed Natural Gas (CNG) Compressor Repair/Maintenance contract. The contract encompasses a three-year term from April 1, 2026, to March 31, 2029, with proposal submissions due January 13, 2026, at 3:00 p.m. The scope of work includes preventative maintenance services (three quarterly sessions and one annual comprehensive service annually), call-out repair services available 24 hours for normal weekday hours, after-hours weekday service, and weekend/holiday service, plus parts, materials, and consumables with an estimated annual budget of $10,000. Bid items are structured across three separate annual tables (Years One, Two, and Three), requiring contractors to submit unit prices and total item prices for each service category, with all pricing inclusive of labor, equipment, transportation, miscellaneous overhead, and applicable taxes.

The bidding structure establishes line items for six service categories per year, with Items 3 and 6 noted as having estimated values subject to variation based on actual operational conditions and call-out frequency. Contractors must submit unit prices for quarterly preventative maintenance, annual preventative maintenance, normal weekday call-out hours (estimated at 40 hours annually), after-hours weekday call-out services, weekend/holiday call-out services, and a lump-sum parts and materials allocation. The proposal requires bidders to calculate subtotals for each year and provide a grand total for all three years. Pricing terms are structured as a not-to-exceed arrangement with hourly rates for different service times, enabling the City to manage costs while maintaining flexibility for actual service demands.