Cost_Proposal.doc

This is a cost proposal attachment for the City of Palo Alto's compressed natural gas (CNG) compressor repair and maintenance services contract. The procurement solicits comprehensive preventative maintenance and emergency repair services for two CNG fueling stations at the Municipal Services Center. The scope includes three quarterly preventative maintenance services annually, one annual comprehensive maintenance service, call-out services for normal weekday hours, after-hours weekday services, and weekend/holiday services. The contract is structured as a three-year agreement spanning April 1, 2026, through March 31, 2029, with proposals due January 13, 2026, at 3:00 p.m. The cost proposal template requires bidders to provide unit prices and total item prices for each service category across all three contract years, with all pricing inclusive of labor, equipment, transportation, miscellaneous overhead, and taxes.

The pricing structure establishes hourly rates for call-out services differentiated by time of service (normal weekday hours, after-hours weekday, and weekends/holidays), with an estimated 40 annual hours for normal weekday call-outs. Additionally, bidders must propose a lump sum amount for parts, materials, and consumables with an estimated annual value of $10,000, though actual costs may vary based on operational conditions. Bidders are required to submit separate subtotals for each year and a grand total for the entire three-year contract period. The proposal template indicates that items 3 and 6 have estimated values subject to actual conditions, with real costs potentially exceeding or remaining below projections. No specific contract ceiling or funding amount is disclosed in the cost proposal document, and the proposal does not address set-asides, incumbent information, or incumbent performance.