Clay County Sheriff's Office Building 500 Renovation
Closed State & local contract opportunity Posted
- Solicitation number
- 25/26-061
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 15007 Boxes, Shoring (For Construction Worker Protection)
- 90610 Buildings - Architectural Design
- 90638 General Construction - Architectural
- 90652 Interior Design, Space Planning, And Exhibits/Displays
- 91240 Demolition Services
- 91428 Cleaning, Interior/Exterior, New Construction
- 91468 Plumbing
- 96248 Interior Design/Decorator Services
- UNSPSC codes
- Point of contact
-
- Jerry Horton jerry.horton@claycountygov.com (904) 946-0155
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Clay County Board of County Commissioners is soliciting competitive sealed bids through Invitation for Bid (IFB #25/26-061) for interior renovation services at the Clay County Sheriff's Office Building 500, located at 1845 Town Center Boulevard, Fleming Island, Florida. The base bid scope encompasses selective demolition, architectural improvements, HVAC modifications, electrical installation, plumbing modifications, and audiovisual equipment installation to create two new training rooms, including new partition walls, drywall installation, doors and frames, ceiling grid and acoustic tile, flooring (carpet, tile, and luxury vinyl tile), interior finishes, and mechanical, electrical, and plumbing systems modifications. Two alternate bids are available: Alternate No. 1 for a new conference room and Alternate No. 2 for new cubicle and office space. All work must comply with the 2023 Florida Building Code, NFPA standards, and local regulations, with the contractor responsible for submission of detailed shop drawings, product data, samples, and test reports for architect approval prior to material procurement and installation. Qualified general contractors must be properly licensed pursuant to Florida Statutes Chapter 489, have been in business for a minimum of five years performing similar work, and self-perform a minimum of 40 percent of the overall awarded contract with their own workforce. The mandatory pre-bid meeting is scheduled for March 13, 2026, at 11:00 AM at the project site, with the bid deadline of March 30, 2026, at 4:00 PM through the Clay County e-Procurement Portal, and bid opening scheduled for March 31, 2026, at 9:00 AM. Substantial completion is required within 345 days from the Notice to Proceed, with liquidated damages assessed at $500.00 per day past the final completion date, and all work subject to a two-year warranty on workmanship and materials from the date of substantial acceptance.
Bidders must comply with Clay County's local preference policy and may submit a Local Business Affidavit of Eligibility to claim local business status; however, no specific set-asides for disadvantaged enterprises or minority-owned businesses are referenced in the procurement documents. All contractors must demonstrate compliance with comprehensive insurance requirements, including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000 combined single limit, workers' compensation at statutory limits, and property coverage (builder's risk) at 100 percent of total project value with deductibles not exceeding $25,000. A five percent bid bond of the base bid amount is required, with the bond or cashier/certified check due no later than two business days after the bid due date. Performance and Payment Bonds are required for projects exceeding $200,000 under Florida Statutes Section 255.05, and the county may utilize a Direct Purchase Program to order major materials directly, with such payments deducted from the contractor's contract price. No incumbent vendors or specific budget range are identified in the procurement documents; however, the county reserves the right to award the base bid with or without any alternates based on available funding and best interest determination, with award to the lowest responsive bid from a responsive and responsible bidder.
Opportunity text
The Clay County Board of County Commissioners (County) has requested bids from properly licensed and qualified General Contractors to provide all labor, materials, equipment, supervision, and incidentals necessary for the interior renovation of Building 500, located at 1845 Town Center Boulevard, Fleming Island, Florida, within the Fleming Island Business Park, per plans and specifications associated with this RFB.
Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.
Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:
- Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids;
- Pre-bid conferences provided for in the Request for Bids; and
- Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.
The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.
FOLLOWING THE BID OPENING AND TABULATION, A "NOTICE OF INTENT TO AWARD BID" OR A "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:https://procurement.opengov.com/portal/claycounty?status=all.
THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:https://www.claycountygov.com/government/purchasing/formal-bid-solicitations
PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY'S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.
IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.
THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.
A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.
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