Warranty_Letter_.pdf

This is a Contractor Warranty Letter issued by the Clay County Board of County Commissioners for the Sheriff's Office Building 500 Renovation project (IFB #25/26-061) located at 1845 Town Center Boulevard, Fleming Island, Florida. The project encompasses interior renovation services including selective demolition, architectural improvements, HVAC modifications, electrical installation, plumbing modifications, and audiovisual equipment installation to create training rooms and other spaces. The mandatory pre-bid meeting is scheduled for March 13, 2026, at 11:00 AM at the project site, with bids due March 30, 2026, at 4:00 PM through the Clay County e-Procurement Portal and bid opening on March 31, 2026, at 9:00 AM. Substantial completion is required within 345 days from the Notice to Proceed, with liquidated damages of $500.00 per day assessed for work completed past the final completion date.

The warranty period extends two years from the date of completion and acceptance by the Clay County Board of County Commissioners, during which the contractor warrants that all labor, materials, and work performed comply with contract documents and are free from defects due to defective materials or workmanship. The contractor must remedy any defects developing during the warranty period at its sole expense and respond to all warranty calls within twenty-four hours of notification. The warranty excludes defects resulting from owner abuse or neglect, Acts of God, and normal wear and tear. Qualified general contractors must be properly licensed under Florida Statutes Chapter 489, have operated for a minimum of five years performing similar work, and self-perform at least 40 percent of the contract work with their own workforce. A five percent bid bond is required, and Performance and Payment Bonds are mandated under Florida Statutes Section 255.05 for projects exceeding $200,000. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000 combined single limit, workers' compensation at statutory limits, and property coverage at 100 percent of total project value with deductibles not exceeding $25,000.