Charter Bus Services

Donna Independent School District (Donna ISD) in Cameron County, Texas, is soliciting competitive bids for Charter Bus Services under RFP #011326-893 through a "discount from catalog list" procurement method designed to establish an awarded vendor list for as-needed purchases during the 2026-2027 school year. The district intends to award contracts to multiple vendors to provide employees flexibility in selecting providers based on value for specific transportation needs. Vendors must submit discount proposals off their printed catalog prices for various charter bus capacities, including 25-passenger, 33-passenger, 40-passenger, 47-passenger, and 55-passenger vehicles, with pricing structured around day rates (minimum 5-hour and 10-hour options), per-mile charges for trips exceeding 300 miles, second driver fees, overnight rates, fuel surcharges, and cancellation fees. All quoted prices must include shipping and handling charges with F.O.B. Destination delivery terms unless otherwise negotiated, and vendors must comply with stringent safety and compliance requirements, including mandatory background checks, drug and alcohol testing, Federal Motor Carrier Administration compliance, valid driver licenses, accident-free driving records, proper vehicle maintenance and inspections, and certified driver credentials. Selection will be based on service quality, selection availability, and price competitiveness, with proposals due Wednesday, April 8, 2026, at 10:00 A.M., submitted electronically via Bonfire platform or by hand delivery/mail to the Donna ISD Purchasing Department at 116 N. 10th Street, Donna, Texas 78537. The initial contract term is effective September 1, 2026, through August 31, 2027, with options to extend for up to two additional one-year periods if all parties agree.

The solicitation does not identify any set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond; however, all vendors must comply with applicable federal, state, and local laws and maintain required insurance coverage naming Donna ISD as an additional insured. Vendors are required to submit comprehensive bid documentation, including completed required forms (Deviations Form, Felony Conviction Notice Form, Debarment or Suspension Certification Form, Form W-9, Conflict of Interest Questionnaire, and Form 1295), references, and appropriate certifications. No incumbent vendors or current contractors are identified in the solicitation materials, nor is specific integration with existing infrastructure or technology mentioned. The district makes no guarantee regarding annual purchase volumes and reserves the right to purchase more or less than quantities stated in proposals. No specific award value or budget range is disclosed in the bid documents; rather, pricing is vendor-submitted based on their catalog discounts. Payment terms follow Texas Government Code requirements with payment due within 45 days after the later of goods receipt, service completion, or invoice receipt.