Cellular Professional Archiving FY25/26
Closed State & local contract opportunity Posted
- Solicitation number
- 25/26-101
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- 81161704 Mobile Telephone Support Service
- 83111603 Cellular telephone services
- 81112501 Computer software licensing service
- 81111514 Cloud support services
- 81111515 Cloud fusion service
- 81161703 Mobile Telephone Administration Service
- 81110000 Computer services
- 80111512 Information technology (IT) expert services
- 81112011 Database management software publishing
- 43230000 Software
- Point of contact
-
- Danielle Connaughton danielle.connaughton@claycountygov.com (904) 793-5187
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Clay County, Florida is requesting quotes for a cloud-based cellular professional archiving solution to capture, archive, store, index, and retrieve mobile text message communications from County-owned AT&T mobile devices, with quotations due July 30, 2026 at 4:00 PM. This is a subscription-based Software-as-a-Service (SaaS) procurement supporting public records retention, legal discovery, compliance, and records management. A local business preference is available to vendors maintaining a permanent place of business with full-time employees in Clay County for a minimum of twelve months prior to quote submission.
The solution must support a minimum of 393 mobile messaging users and include automated capture of SMS and MMS communications without requiring manual user intervention. Vendors must submit unit pricing for four line items: archiving platform subscription (annual), digital records archive platform license (annual), AT&T mobile messaging professional archive capture licenses for 393 users (each), and full access to Smarsh University SMB training (annual). The contract term is one year beginning July 25, 2026, with the County holding the option to renew for two additional one-year periods at its discretion.
Vendors must complete W-9 tax forms, EFT authorization forms, E-Verify documentation, Scrutinized Companies Certification, and conflict-of-interest disclosures. Payment will be made monthly based on completed work under the Florida Local Government Prompt Payment Act. The County reserves the right to cancel the contract with 30 days' written notice if product quality or performance is deemed unacceptable, and failure to perform may result in supplier debarment. A quotation from DLT Solutions, LLC pricing the solution at $34,205.17 for the initial one-year term has been posted; that quote expires July 16, 2026.
Opportunity text
Project Description:
The County is requesting Quotes for a cloud-based solution that captures, archives, stores, indexes, retains, searches, and retrieves mobile text message communications for County-owned mobile devices to support public records retention, legal discovery, compliance, and records management requirements.
The County seeks a subscription-based Software-as-a-Service (SaaS) solution that provides secure archival of mobile communications and associated records management functionality.
Files
| File | Type | Posted |
|---|---|---|
| Cellular_Professional_Archiving_FY25_26.pdf | ||
| DLT_Quote_(5444449)_[Ref_2021615].pdf | ||
| Certificate_of_final_payment.pdf | ||
| EFT_FORM.pdf | ||
| W-9_(2024).pdf | ||
| Warranty_Letter_.pdf | ||
| Performance_&_Payment_Bond.doc | DOC document | |
| Certificate_of_partial_payment.pdf |
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