CDBG Grant Writing and Administration RFP

The City of Alma, Georgia (Bacon County) is seeking qualified firms or individuals through a competitive Request for Proposals to provide comprehensive grant writing and administration services for public infrastructure improvements and community development projects. The scope of work encompasses identification of funding opportunities, preparation and submission of grant applications, coordination with funding agencies, compliance with grant requirements, reporting and documentation, project monitoring, and project closeout activities. Deliverables include a completed 2026 Community Development Block Grant (CDBG) application with an April 2026 submission deadline, post-award administration support, facilitation of public hearings and community engagement activities, and full compliance documentation with federal and state regulations, including Build America Buy America (BABA) requirements and Davis-Bacon wage compliance. Evaluation will be conducted on a 200-point maximum scale with a minimum qualifying threshold of 140 points (70%), utilizing eight equally-weighted evaluation criteria at 25 points each: grant writing experience and success rates, knowledge of federal and state requirements including CDBG regulations, project management capabilities, staff qualifications, local knowledge and community engagement, technical writing and documentation, post-award administration services, and cost-effectiveness. Proposals must be submitted to City Clerk Trina Taylor at City Hall (502 W. 12th Street, Suite 104, Alma, GA 31510) by 5:00 PM on January 17, 2025, though documentation indicates this RFP was subject to cancellation and re-entry due to errors, with a revised deadline of January 19, 2026. Pass/fail requirements include professional liability insurance, experience with Georgia Environmental Finance Authority applications, three references from similar Georgia municipalities, SAM.gov registration, equal opportunity compliance documentation, and verification of no outstanding audit findings or debarments. Selected firms must attend all mandatory public hearings and city council meetings throughout the engagement period and provide detailed cost estimates itemizing expenses across all service phases.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are identified in the available documentation. The RFP does not restrict responses to particular organizational types, though respondents must demonstrate financial stability and compliance with civil rights laws and Section 3 requirements. No incumbent vendors or current contractors are referenced in the materials provided. The City anticipates pursuing Federal Community Development Block Grant (CDBG) Program funding and/or state funding for community development and infrastructure needs; however, specific award values, contract budget ranges, or anticipated contract term lengths are not specified in the available documentation. The City reserves the right to accept or reject any or all proposals submitted in response to this solicitation.